We are seeking exceptional London-based candidates to support a private foundation and family office. Our foundation focuses on promoting patient-centric research and care and is looking for an executive assistant to join the team and support the growth of the organisation. We are providing an opportunity to join an organisation that has the potential to shape the future of medical research and treatment. As a team member, you will support the core functions of the foundation and the family office, facilitating the collaboration with distinguished business leaders, senior medical professionals, and other key stakeholders. This role is perfect for an ambitious, early career executive assistant who is looking to join a small, dynamic team and accelerate their career trajectory.
Job title: Executive Assistant
About the foundation: The private foundation is committed to advancing translational research and healthcare initiatives that improve the health of individuals and communities. We believe that advances in technology, genomics, data science, and machine learning will transform how we treat patients, empower individuals to gain greater control over their health, and unlock healthier living for all. We partner with the world’s leading hospitals, physician-scientists, and researchers to explore and apply new ways of treating patients and tackling health issues that goes beyond diseases, disciplines, and datasets.
Location: Hybrid (London, 3 days in office and 2 days remote)
Job Description: As an executive assistant, you will provide crucial administrative support to the core foundation team, family office and senior executives to ensure the smooth operation and execution of key functions. This is an exciting opportunity for a candidate at early stage of the career and is eager to make a meaningful impact and facilitate the growth of an ambitious organisation.

SKILLS AND QUALIFICATIONS:

• Early stage of career, 3-8 years of professional experience.
• Experience providing administrative support for foundations, companies, senior executives, or family offices. Experience with legal and or accounting projects is a great plus.
• Ambitious and eager to learn. A driven team player. Mature and strong ability and to-do attitude to anticipate needs and proactively identify issues.
• Trustworthy. Upholding the highest level of discretion and professionalism when dealing with sensitive personal and corporate information.
• Highly organised, with the ability to manage multiple tasks whilst maintaining a strong attention to detail.

• Administrative Support: Supporting team operation through office administration and management of documents, records, and IT infrastructure. Handling confidential correspondence, maintaining contact databases, managing files and records.
• Project and Event Management: Event scheduling and organisation, including schedule management, meeting coordination, venue booking. Planning special events.
• Scheduling and Coordination: Travel coordination, including multi-day itinerary organisation, accommodation booking and arranging medical and other services as needed.
• Vendor management and collaborator liaison, including financial and legal advisors, other service providers.
• Financial Support: expense reporting, invoicing, and annual audits.