Executive Assistant at STCU

Liberty Lake, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

46.31

Posted On

13 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Calendar Management, Travel Coordination, Event Coordination, Research Skills, Written Communication, Verbal Communication, Organizational Skills, Judgment, Microsoft Office, Document Management, Meeting Facilitation, Minute Taking, Policy Review, Team Collaboration

Industry

Financial Services

Description

Company Description STCU is consistently rated one of the top-performing credit unions in the nation, and has been named one of Fortune Magazine’s Great Places to Work. We look for employees who have a strong desire to serve others, are lifelong learners, are committed to working hard, have a fun-loving attitude, and who want to make a difference in our members’ lives. We love people who share our core values: Joyfulness, generosity, belonging, goodness, and striving. We believe in being a force for good in the community, while helping members achieve their financial goals and dreams. STCU offers excellent benefits: Paid time off—plus 11 paid holidays! Medical, dental, vision and life insurance Training and career development Success sharing plan 401(k) matching contributions Tuition reimbursement An overview of the benefits can be found here or here: https://stcu.org/here-for-good/about-stcu/careers/benefits Salary range: $33.08 - $46.31 per hour (target range $33.75-$44.00 per hour) Job Description The Executive Assistant provides administrative and project management assistance by completing a variety of assigned task directly supporting leadership team members, organizational committees, and the board of directors. This position produces exceptional results by establishing a high degree of trust, building strong relationships, successfully working under pressure, and proactively supporting executive leaders. This position works in the office in Liberty Lake, Washington. Core Job Requirements/Outcomes Assist leadership team members and board in achieving success by proactively managing calendars, coordinating travel and events, leading projects, researching solutions, and completing other assigned tasks with high quality results. Enable the smooth facilitation and accurate reporting of board, committee, and leadership team meetings by performing administrative functions such as gathering information, scheduling, creating agendas and other documentation, trouble-shooting issues, preparing minutes, and tracking action items. Other Essential Functions Function as a highly effective administration support team by promoting a ONE Team concept where alignment, collaboration, and coordination is at the forefront. Position will have primary or back-up responsibilities to support the team in all areas.. Assist content providers with the review and maintenance of organizational policies by leading or providing backup support in the coordination and administration of the regularly scheduled review of all STCU policies. This includes maintaining current STCU policies on the STCU Insider and board internet portal as appropriate. Assist the Leadership Team and organizational committees in achieving highly effective results by fulfilling the duties of the position for assigned organizational committees which includes preparation and distribution of agendas and report documents, posting necessary documents in the online portal prior to the meetings, attending meetings, taking minutes and preparing accurate transcriptions of the minutes for recording in official credit union records in accordance with requirements of regulators and auditors. Create efficiency and scale for the leadership team by understanding business priorities and proactively looking for ways to improve processes and add value. Facilitate the documentation workflow by leading or providing backup administrator tasks related to Directors Desk, the board and committee document portal. Qualifications Education: High school diploma or equivalent required, Associate’s degree preferred. Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred. Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities. Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred. Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Additional Information Ready to apply? Click on I'm interested!

Responsibilities

The Executive Assistant provides administrative and project management assistance to leadership team members and the board of directors. This includes managing calendars, coordinating travel, leading projects, and facilitating meetings.