Executive Assistant, Strategic Finance Org at ServiceNow

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

172300.0

Posted On

21 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Gatekeeping, Business Judgment, Finance Judgment, Prioritization, Coordination, Discretion, Confidentiality, Diplomacy, Influence, Stakeholder Management, Time Optimization, Expense Reporting, Travel Coordination, Zoom, Microsoft Office

Industry

Software Development

Description

Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description What you get to do in this role: “Calendar is the anchor”: Lead strategic calendar management for the leader, curating meeting options, flagging conflicts, and providing clear recommendations to enable fast, well-prioritized decisions. Act as gatekeeper for the leader’s time, applying strong business and finance judgment to triage inbound requests, resolve conflicts proactively, and protect focus time and peak periods (e.g., quarter-end, board prep, planning cycles) How we will set you up for success: you are a key part of the Team, within a high-trust environment. Your voice counts and carries weight in driving prioritization. Cultural fit and chemistry: Complementary to the exec’s style with high trust and direct, honest feedback both ways. Principles are clear and defined upfront. Example: Meeting with Board members / C-Level come first, Investors call as 2nd customers as a 3rd, Interviews as a 4th, internal as a 5th etc. Coordination across time zones. The Leader works with a global team. Judgment and discretion: Handles sensitive information with absolute confidentiality and knows what to escalate vs. handle solo. Ensure Leader maintain a healthy/ sustainable schedule – be the voice of reason when needed. Protect focus blocks and align the schedule with business goals. Execute and coordinate team events and meetings, partnering with the Chief of Staff to drive Strategic Finance’s community and culture Assist leadership and organizations by optimizing the usage of time. Make decisions on short-term priorities and work activities. Arrange all travel to ensure consistency within company procedures and support the organization in obtaining necessary travel documents, including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. Coordinates teamwide events (offsite, lunches/dinners, etc.) Identify issues within the organization and initiate or facilitate solutions. Diplomacy and influence to ensure smooth cadence. Assist internal departments with the setup of new hires, including internal processes, tools, expense reporting, and travel systems Compile, prepare, and process Leadership expenses and credit card reconciliation where needed. Qualifications To be successful in this role you have: 10+ years experience supporting VP level Confidentiality is a must have (i.e., support Finance and Senior Leadership interactions). Experience handling confidential materials. Ability to remain calm under pressure: “Keep calm and carry on”. High level of professionalism in writing and verbal communication. Being formal matters. Diplomacy: Handles conflict, difficult personalities, and “no” messages with tact and emotional intelligence Stakeholder management: Acts as an ambassador for the exec, builds trust with the team, and keeps a strong “lay of the land” on dynamics and politics. Understanding of the stakeholders (i.e., customers vs. Internal senior leaders, etc.). Reactivity during normal working hours Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels A strong bias toward action with a proactive, solution oriented mindset, demonstrating judgment in calendar prioritization, and the Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur. FD21 For positions in this location, we offer a base pay of $104,400 - $172,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license. Employee Type: Regular Region: AMS - North America and Canada Work Persona: Flexible or Remote

Responsibilities

This role involves leading strategic calendar management for the leader, acting as a gatekeeper for their time by triaging requests and protecting focus periods like quarter-end and board prep. The assistant will also coordinate team events, manage travel arrangements, process expenses, and facilitate solutions for organizational issues.