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Executive Assistant at Strategic Gears

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

0.0

Posted On

10 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Stakeholder Management, Document Structuring, Professional Writing, Project Management, MS Office, Digital Productivity Tools, Expense Processing, Meeting Coordination, AI Fluency

Industry

Business Consulting and Services

Description

Strategic Gears is a management consulting firm operating across Saudi Arabia, Egypt, Spain, Qatar, and the UK — delivering Strategy & Transformation, PMO, Digital & Technology, and Financial Advisory across 13 sectors. We’re hiring an Executive Assistant to support our Partners needs from our Madrid Office. \n What You’ll Do Draft and review communications on behalf of Partners — with the tone and accuracy the brand demands. Organize Partner-level meetings end-to-end: pre-reads, briefings, logistics, minutes, and action follow-through. Welcome visitors and represent the Madrid office front-of-house. Process expenses and coordinate with EAs across KSA, Egypt, Qatar, Spain and the UK. Manage complex, multi-time-zone calendars for Partners; resolve conflicts and prioritize sensitive matters proactively. Coordinate domestic and international travel across SG’s regional footprint. Qualifications 3–5 years as an EA supporting senior leadership; professional services background (consulting, law, banking) preferred. Bachelor’s degree. Full professional fluency in English; Arabic is a plus. Advanced MS Office and digital productivity tools. Competencies Ownership & Accountability — delivers without prompting. Communication — clear, structured, concise. Drive for Excellence — exceptional attention to detail. Stakeholder Management — builds trust quickly across Partners, clients, and teams. Document Structuring & Writing — produces polished communications and minutes. Digital & AI Fluency — leverages tools to drive efficiency. Project Management & Delivery — handles parallel workstreams with shifting priorities. What we Offer A seat at the heart of a growing regional consulting firm — exposure to senior leadership, cross-border work, and a professional environment where discretion and excellence are the standard. \n

Responsibilities

Provide high-level administrative support to Partners, including managing complex multi-time-zone calendars and coordinating international travel. Handle professional communications, meeting logistics, and front-of-house representation for the Madrid office.