Executive Assistant at Strategic Insight, Ltd.

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Microsoft Office, Communication Skills, Proofreading, Event Planning, Records Management, Data Entry, Customer Service, Attention to Detail, Confidentiality, Travel Systems, Document Formatting, Liaison Skills, Meeting Coordination, Action Item Management

Industry

Business Consulting and Services

Description

Strategic Insight, Ltd. is seeking a highly skilled Executive Assistant to provide direct administrative and executive-level support to senior U.S. Navy leadership at the Pentagon. This role supports Flag Officers and Senior Executive Service (SES) personnel in a fast-paced, high-visibility environment and requires professionalism, discretion, and exceptional organizational skills. Founded in 1985, Strategic Insight, Ltd. is committed to excellence, professional growth, and delivering superior services to our government clients. Employees enjoy competitive compensation and a comprehensive benefits package including healthcare, 401(k), and merit-based bonuses. Security Requirement Applicants selected for this position may be subject to a Government Security Investigation and must meet eligibility requirements for access to Secret-level classified information. KEY RESPONSIBILITIES The Executive Assistant will perform a broad range of administrative and executive support duties, including but not limited to: * Receive direction from directors and senior personnel on classified and unclassified action items; draft responses for government review and approval, * Handle classified materials across varying security levels in compliance with DoD, DON, and security classification guidelines, * Prepare and format official correspondence, including emails, memoranda, and executive-level documents, using Congressional, DON, and DoD standards, * Track and manage director-level action items; coordinate with internal directors and external agencies to ensure timely completion and closure, * Utilize DON correspondence tracking systems (e.g., DON Tracker) to manage SECNAV, OSD, Congressional, and other external taskers, * Draft briefings, concept papers, and executive summaries by compiling and coordinating inputs for government approval, * Schedule, coordinate, and manage internal and external meetings, teleconferences, and program reviews, * Maintain official files, shared digital libraries, and records in accordance with DON records management policies * Serve as a daily liaison with Flag Officers and SES leaders, providing high-level administrative and information management support, * Process incoming correspondence, reports, and directives; maintain control systems for program office documentation, * Prepare and submit government visit requests, * Manage office supply inventories and coordinate reordering with government counterparts, * Prepare Defense Travel System (DTS) authorizations, vouchers, daily binders, and executive daybooks, * Support onboarding and offboarding processes for permanent staff, rotational personnel, and visitors, * Interface with Naval Warfare Centers and laboratories to support executive correspondence related to research, development, test, and engineering (RDT&E) and acquisition programs, and * Other duties as assigned Minimum Qualifications * Minimum 4 years of experience providing administrative or executive-level support to management and senior leadership, * Proficiency in Microsoft Office tools, including Word, Excel, and PowerPoint, with the ability to produce error-free documents, * Experience with graphical and documentation planning, project administration, program support, event planning, records management, and data entry, * Working knowledge of government travel systems, policies, and procedures (DTS experience required), * Proven experience in proofreading and editing highly technical documents for accuracy, formatting, grammar, and style, * Excellent written and verbal communication, customer service, and telephone skills, * Ability to manage multiple priorities while maintaining attention to detail and confidentiality, EDUCATION * High School Diploma or equivalent (required) The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job. Team Culture: Diversity: All staff members are expected to accomplish their work in a businesslike manner and always be courteous toward all other staff members, clients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination. Ethics: All members of Strategic Insight should be marked by a commitment to excellence, professional integrity, self-discipline, and wise judgment. Our employees reflect this through attention to detail, comprehensive staff work, and honorable behavior. Strategic Insight, Ltd. is an equal-opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination based on race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.

Responsibilities

The Executive Assistant will provide administrative support to senior Navy leadership, including managing correspondence, scheduling meetings, and handling classified materials. They will also track action items and prepare official documents for government review.