**MUST HAVE AT LEAST FIVE YEARS EXPERIENCE AS AN EXECUTIVE ASSISTANT

REPORTS TO: Chief Operating Officer

QUALIFICATIONS

• Minimum of 5 years of experience in an executive or senior-level administrative support role.
• Associate degree required; Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Demonstrated ability to work independently and collaboratively across departments.

SUMMARY OF RESPONSIBILITIES

The Executive Assistant provides high-level administrative support to the Chief Operating Officer (COO) and ensures efficient coordination of day-to-day operations. This role includes managing schedules, preparing documents, assisting with communications and meetings, and supporting departmental functions with professionalism and discretion. The Executive Assistant may also serve as a liaison with internal teams and external partners on behalf of the COO.

KEY RESPONSIBILITIES

• Provide direct administrative support to the COO.
• Manage and maintain the COO’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Draft, edit, and manage documentation including policies, reports, presentations, and meeting materials.
• Coordinate logistics for meetings, committees, and internal/external events including materials, agendas, calendars, and communications.
• Maintain organized digital and physical files and departmental records.
• Serve as point of contact for internal and external communications on behalf of the COO.
• Assist with the preparation and tracking of departmental budgets and reports.
• Support Operations and Executive team with administrative tasks when applicable.
• Perform other duties as assigned.