Executive Assistant - Sydney (Manly) at BlueRock

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

0.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Stakeholder Communication, Business Administration, Content Coordination, Project Management, Spanish Fluency, Executive Support, Report Drafting, Invoicing, Expense Management, International Liaison

Industry

Financial Services

Description

We are working alongside a senior executive and internationally active business operator who is looking for a sharp, experienced Executive Assistant to help run the operational and administrative engine of a fast-moving, multi-market business. The portfolio spans Australia, Europe and beyond - across media, education, consulting, and corporate advisory. This role will support a genuinely global calendar and play a key part in keeping priorities moving across diary management, travel, stakeholder communication, content coordination, and business administration. Based in Manly, with occasional travel to Melbourne, this role will also require flexibility to work European hours when needed. We are looking for someone who is highly organised, polished, discreet, and confident working independently. If you enjoy variety, pace, and real responsibility, we’d love to hear from you. What you will be responsible for: Manage the executive’s diary, inbox, and travel end to end. Draft correspondence, reports, and briefing documents to a high standard. Liaise with international partners, clients, and media contacts across time zones. Handle business administration including expenses, invoicing, and supplier coordination. Coordinate marketing and content workflows across platforms. Support project management and keep key priorities moving. Provide occasional personal and household administration support. Travel to Melbourne occasionally to support meetings and engagements. Prior EA experience supporting senior managers or leaders. Experience working across international markets or with global stakeholders highly regarded. Ability and willingness to work European hours when required. Bachelor’s degree or higher in Business, Management, Marketing, or a related field. Excellent written and verbal communication. Strong professionalism, discretion, and attention to detail. Fluent in Spanish to liaise with organisations in Spain. Nice to Have: Experience in media, consulting, education, or corporate advisory. Exposure to supporting an internationally active principal or business owner. Full-time role based in Manly, NSW. Hybrid working and occasional Melbourne travel covered. Real variety, responsibility, and senior-level exposure.

Responsibilities

Manage the executive's global calendar, inbox, and end-to-end travel across multiple time zones. Handle business administration, content workflows, and provide occasional personal and household support.