Executive Assistant (Talent Management) at DBA Media, LLC

West Hollywood, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Aug, 26

Salary

60000.0

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Stakeholder Management, Project Coordination, Event Planning, Business Operations, Executive Correspondence, Meeting Coordination, Problem Solving, Prioritization, Cross-functional Collaboration, Presentation Support

Industry

Advertising Services

Description

Description The primary focus of this position is to provide administrative support to an Executive. This role serves as a strategic administrative partner, providing high-level support that enables the Executive to operate efficiently and focus on driving the business forward. This role is integral in the day-to-day and long-term success of DBA, supporting executive operations, internal alignment, and external stakeholder engagement across brands, agencies, and leadership teams. Salary: $50,000.00 - $60,000.00 B.O.E Requirements JOB RESPONSIBILITIES: Executive & Business Operations Support · Provide comprehensive, high-level administrative support to the Executive, acting as a trusted gatekeeper and partner. · Manage a complex, fast-moving executive calendar, prioritizing time against business objectives and strategic initiatives. · Anticipate needs, proactively resolve scheduling conflicts, and ensure the Executive is prepared for all meetings and commitments. · Prepare briefings, agendas, run-of-show documents, and follow-ups for executive meetings. Communication & Stakeholder Management · Serve as a liaison between the Executive and internal teams, senior leadership, talent, clients, and external partners. · Draft, edit, and manage executive correspondence and communications with clarity, discretion and professionalism. · Act as an information resource and professional host for clients, partners, and senior stakeholders. Strategic Projects & Cross-Functional Coordination · Partner with the Executive on special projects, internal initiatives, and operational priorities. · Coordinate across departments, brands, and agencies to ensure alignment and timely execution of initiatives. · Track action items, deadlines and deliverables tied to executive priorities and leadership meetings. Meetings, Planning & Events · Coordinate senior leadership meetings, off-sites, and company-wide meetings, including agenda, materials, and follow-ups. · Maintain meeting notes, summaries, and action plans, ensuring accountability and progress. · Support planning and execution of high-level internal and external company events. Data, Reporting & Presentation Support · Support preparation for board-level, client-facing, and leadership presentations. Communication & Stakeholder Management · Serve as a liaison between the Executive and internal teams, senior leadership, talent, clients, and external partners. · Draft, edit, and manage executive correspondence and communications with clarity, discretion and professionalism. · Act as an information resource and professional host for clients, partners, and senior stakeholders. Strategic Projects & Cross-Functional Coordination · Partner with the Executive on special projects, internal initiatives, and operational priorities. · Coordinate across departments, brands, and agencies to ensure alignment and timely execution of initiatives. · Track action items, deadlines and deliverables tied to executive priorities and leadership meetings. Meetings, Planning & Events · Coordinate senior leadership meetings, off-sites, and company-wide meetings, including agenda, materials, and follow-ups. · Maintain meeting notes, summaries, and action plans, ensuring accountability and progress. · Support planning and execution of high-level internal and external company events. Data, Reporting & Presentation Support · Support preparation for board-level, client-facing, and leadership presentations. DESIRED CHARACTERISTICS: · Accountability and ownership mindset · Client and stakeholder-focused · Strong problem-solving and decision-making abilities. · Results-oriented with a bias toward action · Higly adaptable and calm under pressure · Skilled at prioritization and managing multiple workstreams · Strong interpersonal and leadership presence · Collaborative team player with cross-functional influence About the DBA Culture: DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to be a reflection of our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion. Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we push industry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building. We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment. DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. About the DBA Business: DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent. Now, with over 350 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward. Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.

Responsibilities

Provide high-level administrative and strategic support to an Executive, acting as a gatekeeper and managing complex calendars. Coordinate cross-functional initiatives, manage stakeholder communications, and support the planning of leadership meetings and company events.