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Executive Assistant / Task & Email Manager at Outsourcing Advantage

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

0.0

Posted On

26 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Task Tracking, Project Coordination, English Communication, Administrative Support, Scheduling, Inbox Organization, Client Communication, Vendor Management, Deadline Monitoring

Industry

Outsourcing and Offshoring Consulting

Description

Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets Key responsibilities include: Manage and organize the manager’s inbox to ensure timely responses and nothing is missed Track project tickets/requests and daily tasks, following up to completion Maintain task management systems and monitor deadlines Coordinate follow-ups with internal team members, vendors, and clients Keep project communications organized and up to date Support management with scheduling, reminders, and general administrative assistance Ensure tasks are completed on time and properly documented 3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management Strong written and spoken English Professional experience communicating externally with clients or vendors Comfortable using email systems and task or project management tools in a professional setting Ability to provide a brief voice note introducing yourself in English Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt Available to work during Eastern Time (ET) business hours Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup) Preferred Qualifications: Familiarity with CRMs or ticketing systems Experience supporting teams in architecture, construction, or engineering environments Competitive salary. Opportunity to work on diverse and exciting projects. Supportive and collaborative work environment. Weekly payments. Weekly Incentives based on performance Weekends off.

Responsibilities

Manage the manager's inbox and track project tickets to ensure timely responses and completion of tasks. Coordinate communications between internal teams, vendors, and clients while providing general administrative support.