Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!
As result of our recent change process and the creation of our four new Groups, there are two vacancies for Executive Assistants in; Strategy, Partnerships and Growth and the Chief Operating and Financial Office.

TE TŪRANGA | ABOUT THE ROLE

As an Executive Assistant you will provide high-quality executive support, administrative leadership, project coordination, and procurement oversight to the assigned General Manager and related work groups.

Some key responsibilities of this role are:

• Ensuring efficient systems, financial and purchasing governance, stakeholder engagement, and continuous process improvements.
• Leading their assigned administration team to ensure transparency, compliance, and value for money in all processes.
• Plan events, functions and stakeholder engagements, ensuring operational success.

To succeed in this role, you’ll bring:

• Relevant administrative qualification (such as NZQA National Certificate Level 4) or equivalent experience
• 5+ years’ experience in a senior administrative or managerial role, demonstrating a strategic and customer-centric approach to service delivery
• Proven Leadership skills, with the ability to mentor and develop staff, and deliver constructive training
• Expert proficiency in Microsoft Office, system administration i.e. SAP, and information management
• Strong financial acumen, including budgeting, invoice processing, and procurement governance
• Proven ability in scheduling, event coordination, and stakeholder management
• Exceptional communication skills
• Effective problem-solving, technical troubleshooting, and process optimization, with the ability to navigate complex environments with discretion and awareness
• Confidence to exercise judgement and intervene appropriately where require