Executive Assistant / Team Assistant at Jefferies

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Travel arrangements, Expense reporting, Concur, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Communication, Professionalism, Integrity, Time management, Prioritization, Teamwork, Attention to detail

Industry

Investment Banking

Description

Primary Responsibilities: • Executive Assistant to support the head of division and additional team support as required • Manage complex travel arrangements (flights, accommodation, visas) and prepare detailed travel itineraries • Maintain executives' calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues • Telephone coverage, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for the team and colleagues • Prepare and submit all expense reports on Concur • Able to work well remotely with team members when they are traveling • Coordinate significant travel both domestic and international Requirements: • With around 5+ years experience, preferably in an Executive Assistant role in Banking or Financial Services • Experience in supporting a team across a range of seniority levels • Strong working knowledge of Concur, Microsoft Word, Excel and PowerPoint • Demonstrates a high level of integrity and professionalism • Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues • Detail oriented with the ability to work independently and prioritize workload • Proactive and anticipatory • Excellent command of written and spoken English and Chinese Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.

Responsibilities

The Executive Assistant will provide high-level support to the head of division, including managing complex travel itineraries, calendars, and meeting schedules. Additionally, the role involves handling confidential communications, expense reporting via Concur, and providing general administrative support to the team.