Executive Assistant Team Leader at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

90700.0

Posted On

10 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Mentoring, Administrative support, Stakeholder management, Communication, Negotiation, Organizational skills, Problem solving, Diary management, Minute taking, Recruitment coordination, Strategic planning, Discretion, Initiative

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The Faculty of Medical and Health Sciences is a diverse faculty with more than 10,000 students studying across six schools, led by world-leading researchers, teachers, and practising health professionals. Our Vision is to courageously lead and advance hauora across generations in Aotearoa. As such, we are committed to lead and advance the mana of Aotearoa as a global centre of Health learning, research, and innovation. Job Description Te Whiwhinga mahi | The opportunity We are actively seeking a dynamic Executive Assistant who will lead a team dedicated to enhancing administrative support for the Associate Deans and Senior Professional staff within the Faculty of Medical and Health Sciences, elevating the team's overall capability and performance. This role will also provide executive level support to the Director of Faculty Operations and their team. This will include supporting and driving initiatives that will help the faculty deliver on its strategic objectives. Key responsibilities of the role include: Developing collaborative working relationships with key stakeholders Provide executive level support for strategic initiatives, particularly focused on supporting the People and Culture and Enabling Environment strategic priorities Provide leadership, mentoring and direction to direct reports Ensuring the smooth operation of administrative support and executive assistant functions for the Faculty Operations function, including coordinating meetings, managing diaries, preparing agendas, and recording minutes for committees and staff meetings. Liaising with the faculty administration team to coordinate key internal processes. Coordinating recruitment processes. Nga Pūkenga Motuhake | Important Skills High level of interpersonal skills Ability to communicate information clearly and concisely Negotiation skills and ability to build successful relationships Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information A proactive and flexible approach to work An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment This is a part-time (30 hours per week), permanent position. The salary range for this role is $73,400 - $90,700 (pro rated), depending on skills and experience For more detailed information, please review the position description Mō tō mātou rōpū | About the team The role is based in the Faculty Operations team (M&HS Building 505). You will be leading and working as part of a team of EAs in a busy but collegial/calm and friendly work environment. Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 19 April 2026 to be considered. Please include a cover letter and CV highlighting how you can meet the skills and experiences detailed above. Please reach out to Johanna Beattie [email protected] for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Grafton Campus Position Number: 55572545 UoA Department Name: Operations Administration

Responsibilities

The role involves leading a team of Executive Assistants to provide high-level administrative and strategic support to the Faculty of Medical and Health Sciences. Responsibilities include managing key internal processes, coordinating recruitment, and fostering collaborative relationships with senior stakeholders.