Executive Assistant at Tech Systems

Stamford, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Sep, 26

Salary

40.0

Posted On

07 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Cross-functional Coordination, Travel Logistics, Expense Management, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Project Coordination, Operational Workflows, Internal Communications, Time Management, Budget Tracking, Meeting Coordination, Stakeholder Management, Administrative Operations

Industry

IT Services and IT Consulting

Description

Executive Assistant 📍 Location: Stamford, CT (Hybrid – 4 days onsite) OVERVIEW We are seeking a highly organized and proactive Executive Assistant to support sr leadership within a fast-paced, highly matrixed eCommerce Sales organization. This role functions as a centralized operations partner, enabling leaders and cross-functional teams to operate efficiently through strong coordination, communication, and execution. This position will support multiple sr stakeholders VP and Sr. Director level. KEY RESPONSIBILITIES Executive Operations & Calendar Management Manage complex, high-volume calendars for 4+ sr leaders (VP/Sr. Director level) Prioritize and optimize scheduling based on business needs and strategic priorities Anticipate scheduling conflicts and proactively resolve constraints Prepare leaders for upcoming meetings, ensuring alignment on priorities Meeting & Cross-Functional Coordination Coordinate recurring leadership meetings, team ceremonies, and ad hoc sessions Drive meeting readiness (agendas, materials, attendees) Capture and track key decisions, action items, and follow-ups Serve as a central coordination point across Product, Marketing, Technology, and Sales teams Travel & Expense Management Coordinate full-cycle travel logistics (flights, hotels, itineraries) Prepare and submit expense reports in compliance with company policies Ensure accuracy, timeliness, and proper documentation of expenses Operational Support & Organization Maintain organization across leadership priorities, documentation, and communications Assist with presentations, reporting, and internal communications Help streamline processes and improve team operating rhythm Identify and implement efficiencies across workflows and coordination processes QUALIFICATIONS 6+ years of experience in executive support, administrative operations, or project coordination Proven experience supporting multiple sr stakeholders in a corporate, matrixed environment Strong organizational and time management skills with exceptional attention to detail Ability to effectively manage competing priorities in a fast-paced environment Excellent written and verbal communication skills Proficiency in Microsoft Outlook, Excel, PowerPoint, and collaboration tools Experience with budget tracking and expense management Experience supporting VP-level or higher executives Experience in technology, digital, or marketing organizations Strong experience with calendar optimization and cross-functional coordination at scale Exposure to project coordination or operational workflows Job Type & Location This is a Contract position based out of Stamford, CT. Pay and Benefits The pay range for this position is $35.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Stamford,CT. Application Deadline This position is anticipated to close on Jun 15, 2026. About TEKsystems We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Provide high-level administrative and operational support to multiple senior leaders within an eCommerce Sales organization. Key duties include complex calendar optimization, cross-functional meeting coordination, and managing travel and expenses.