Executive Assistant at The Brand Guild

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

0.0

Posted On

25 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Problem Solving, Project Management, Communication Skills, Calendar Management, Travel Coordination, Event Coordination, Discretion, Collaboration, Written Communication, Verbal Communication, Proactivity, Adaptability, Efficiency, Teamwork, Client Interaction

Industry

Public Relations and Communications Services

Description

The Brand Guild, a full-service communications agency, is seeking a highly organized, proactive Executive Assistant (EA) to support our Co-CEOs. The EA will be a trusted partner, helping drive initiatives, streamline operations, and maximize executive impact across clients, teams, and strategic priorities. Our ideal candidate is a resourceful, collaborative professional who thrives in a fast-paced environment, manages multiple priorities with ease, and anticipates needs before they arise. This role offers the opportunity to grow into expanded strategic responsibilities over time. This is a hybrid position that requires 3 days/week in our Washington, D.C. office and some travel as required. Who You Are Exceptionally organized, with a talent for planning and prioritization A resourceful problem solver who anticipates and addresses needs proactively Skilled at managing multiple initiatives with calm efficiency Confident interacting with C-suite leaders, team members across our departments, clients, vendors and media Adaptable, discreet, and professional at all times Collaborative, with excellent written and verbal communication skills What You’ll Do Executive Support Manage complex calendars, meetings, and priorities for two Co-CEOs Draft communications including emails, correspondence, talking points, and post-meeting action items as well as agendas, briefing materials, and executive communications Maintain discretion with sensitive information Operations & Special Projects Lead and support cross-functional initiatives Partner with HR/People Operations on onboarding, internal communications, and team initiatives as needed Streamline workflows to align with CEO priorities and deadlines Travel & Event Coordination Plan executive travel, including logistics, reservations, itineraries, and expense reconciliation Coordinate conferences, awards, leadership meetings, and offsites Communication Serve as a professional point of contact for clients, partners and internal teams Track and triage requests to ensure alignment with strategic priorities Draft executive-level presentations, speeches, and remarks as needed What You Bring 5+ years supporting C-level executives (agency/PR/creative experience preferred) Expertise managing complex calendars, executive travel, and cross-functional projects Proficiency with Google Workspace, Slack, Zoom, and Monday.com Experience drafting executive communications and handling sensitive information with discretion Why You’ll Love Working Here: Our employee-centric company culture. We’re a passionate, hardworking, supportive, and empathetic team who takes every opportunity we can to recognize and reward great work. Our commitment to our employees is reflected in everything we do—from our interest-based Slack channels and team engagement events to our focus on work/life boundaries and building a diverse and inclusive environment. Our focus on employee growth. At The Brand Guild, every team member deserves a clear path to growth. We offer an annual professional development stipend and access to training and educational opportunities Our benefits. We offer fully paid medical, dental, and vision insurance; flexible spending accounts (FSA); commuter benefits; disability insurance; life insurance; and a 401(k) with company match. Our focus on rest & renewal. We offer a comprehensive PTO package (including vacation, sick leave, mental health days, religious observance, bereavement, miscarriage leave, jury duty, volunteer hours and Summer Fridays) as well as generous paid family leave. Our flexible work model. We operate in a hybrid model (3 days/week in office) that gives our teams flexibility to work where they are most effective. Our amazing roster of clients. We partner with purpose-driven brands who have a clear mission, and we share their passion for the work.

Responsibilities

The Executive Assistant will manage complex calendars and communications for the Co-CEOs, while also leading cross-functional initiatives and supporting operations. This role includes planning executive travel and coordinating events.