Executive Assistant at The Federal Savings Bank

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

60000.0

Posted On

20 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organization, Customer Service, Answering Phones, Voicemail Management, Mail Distribution, Supply Management, Calendar Management, Office Decoration, Multi-line Phone Usage, Typing, Detail Oriented, Task Oriented, Microsoft Office Suite, Microsoft Excel, Grammar

Industry

Financial Services

Description

Description The Federal Savings Bank is looking to hire an Executive Assistant to run our Miami, FL office. We are seeking enthusiastic, outgoing individuals with strong communication and organization skills. This job is full-time and in-office five days a week. *Qualified candidates must reside a commutable distance at the time of application. Responsibilities Answer phones and provide exceptional customer services to employees, customers, and guests Hours: 8:30 a.m. – 5:30 p.m. Monday-Friday Manage the reception area Answering phones and directing calls to the correct personnel Greeting customers, monitoring sign-in sheets, finding the employee they are here to see, ensuring their comfort Handling voicemails Distribute all incoming FedEx and UPS packages Sort and deliver all incoming mail Monitor and stamp all outgoing mail Create labels for all outgoing FedEx Manage supplies / order supplies as necessary Distribute all incoming faxes Create desk nametags and mailboxes for all employees Mail out birthday/anniversary cards to employees in a timely manner Collect Donations for jeans on Fridays, all proceeds go the USO (United Service Organization) Maintain frames and displays in the lobby area Keep application room sign up calendar up to date Decorate office during holidays Update calendar with birthdays and anniversaries often Requirements 1+ year of related experience as a host/hostess, reception/front desk, concierge, hospitality or food & beverage industry preferred Desire to stay in a long-term receptionist or administrative role Experience using a multi-line phone Able to type at least 35+ words a minute Detail oriented, task oriented Experienced with PCs and Windows Based Software Strong Proficiency with Microsoft Office Suite Working proficiency with Microsoft Excel What We Offer Medical, dental, and vision insurance HSA and FSA plans available Partial 401K matching Employee Assistance Program 7 paid holidays PTO that increases with length of employment Must be very outgoing and able to take direction Understands the usage of proper grammar and punctuation Exceptional communication and customer service skills Positive attitude and team player Professional appearance The Federal Savings Bank is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Responsibilities

The Executive Assistant will be responsible for managing the reception area, including answering phones, directing calls, greeting guests, and handling incoming and outgoing mail and packages for the Miami, FL office. Additional duties involve managing office supplies, maintaining lobby displays, updating employee calendars for birthdays and anniversaries, and coordinating office decorations.