Executive Assistant at the LEGO Group

Billund, Region of Southern Denmark, Denmark -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Leadership, Stakeholder Management, Prioritization, Travel Coordination, Meeting Coordination, Expense Processing, Administrative Excellence, Data Compliance, Team Support, Email Management, Confidentiality, Integrity, MS Office Suites, Outlook, OneNote, SharePoint

Industry

Manufacturing

Description

Job Description Executive Assistant to SVP – Expert in Calendar & Stakeholder Management! Join our dynamic Markets and Channels (M&C) Central Marketing team at the LEGO Group and bring your exceptional skills to life! This is a fantastic opportunity to become the Executive Assistant to the Senior Vice President, coordinating and collaborating with teams across our global organization. Core Responsibilities: Calendar Leadership & Strategic Prioritization Take end‑to‑end ownership of the SVP’s complex and fast‑changing calendar. Proactively safeguard time, reprioritize requests, and push back when needed to ensure focus on strategic priorities. Coordinate corporate meetings, leadership forums, preparation slots, and ensure all pre‑reads and materials are ready ahead of time. Understand key stakeholders across the organization and use this insight to optimize scheduling and interactions. Travel & Meeting Coordination Manage and optimize weekly travel to Billund or Copenhagen as well as additional domestic and international trips. Prepare logistics, itineraries, briefing packs, and ensure all details are handled smoothly. Expenses & Administrative Excellence Oversee and process expense claims accurately and in a timely manner. Maintain shared drives, team distribution lists, and documentation with a strong focus on data compliance and structure. Leadership & Team Support Act as the professional and friendly first point of contact for the MCCM team, LEGO Group Stakeholders and external partners. Support onboarding of new leadership team members and help foster strong team connectivity. Manage incoming emails and requests, triaging and handling them on behalf of the SVP. Do you have what it takes? You are someone who: Is confident managing senior stakeholders and can diplomatically challenge or decline meeting requests. Works with exceptional attention to detail, confidentiality, and integrity. Has proven experience supporting executives at VP or C‑level in a fast‑moving environment. Stays calm, structured, and solution‑oriented when priorities shift. Brings a warm, service‑minded approach and helps create a positive and collaborative atmosphere. A high level of expertise in MS Office suites, especially Outlook, OneNote, SharePoint, Teams, and PowerPoint Do you have what it takes? You are someone who: Is confident managing senior stakeholders and can diplomatically challenge or decline meeting requests. Works with exceptional attention to detail, confidentiality, and integrity. Has proven experience supporting executives at VP or C‑level in a fast‑moving environment. Stays calm, structured, and solution‑oriented when priorities shift. Brings a warm, service‑minded approach and helps create a positive and collaborative atmosphere. A high level of expertise in MS Office suites, especially Outlook, OneNote, SharePoint, Teams, and PowerPoint #LI-SG2 #LI-Hybrid Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible. What’s in it for you? Here is what you can expect: Family Care Leave - We offer enhanced paid leave options for those important times. Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind. Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity. Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount. Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme. Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process. Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong. The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team. The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer. Thank you for sharing our global commitment to Children’s Rights. Just imagine building your dream career. Then make it real. Join the LEGO® team today. Children are our role models. Their curiosity, creativity and imagination inspire everything we do. Our founder Ole Kirk Kristiansen made his first wooden toy in 1932. He persevered against the odds until his business was a success. Constantly innovating, never compromising. Building, rebuilding, and striving for the best. It is this resilience and permanent sense of renewal that drives us forward. We are never still. We will always be creating, inventing, and having fun. Build your career brick by brick and play your part in continuing our mission to “inspire and develop the builders of tomorrow”.

Responsibilities

The Executive Assistant will take end-to-end ownership of the SVP’s complex calendar, proactively safeguarding time and reprioritizing requests to ensure focus on strategic priorities. Responsibilities also include managing travel logistics, processing expenses, acting as the first point of contact for the team, and managing incoming emails on behalf of the SVP.