Executive Assistant

at  The Shokunin Collective

Hospitality professional and restaurant owner looking for a highly motivated, organized and outgoing executive personal assistant.

Responsibilities:

• Respond to and organize emails (both your own & employers)
• Act as the person of contact between employees & employer
• Curate daily and weekly schedules
• Act as the point of contact between the executive and internal/external
• Screen and direct phone calls and distribute correspondence
• Strong judgement skills to handle a variety of requests and queries appropriately
• Manage daily priority lists
• Schedule meetings and appointments
• Make travel arrangements
• Take dictation and meeting minutes
• Source office supplies
• Produce reports, presentations and briefs
• Maintain email filing system
• Assist in daily errands/activities
• Work closely with restaurant operations manager
• Maintain budget reports
• Communicate efficiently with various other members of team (ie. Contractors, Designers, Graphic Designers, Accountants, etc)
• Conducting and reporting any research required
• Ability to work in multiple different work environments
• Travel between a number of different business locations throughout Calgary and Okotoks area

Education:

• High School degree
• PA diploma or Post Secondary Degree (advantage)

Skills

• Proven work experience as a Personal or Executive Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Familiar with scheduling meetings via Zoom and/or Teams
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Japanese language (advantage)
• Must work well both independently as a self starter along with a large & diverse team
• Well developed time management skills
• Must have a car and be able to use it for daily transportation

Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In perso

• Respond to and organize emails (both your own & employers)
• Act as the person of contact between employees & employer
• Curate daily and weekly schedules
• Act as the point of contact between the executive and internal/external
• Screen and direct phone calls and distribute correspondence
• Strong judgement skills to handle a variety of requests and queries appropriately
• Manage daily priority lists
• Schedule meetings and appointments
• Make travel arrangements
• Take dictation and meeting minutes
• Source office supplies
• Produce reports, presentations and briefs
• Maintain email filing system
• Assist in daily errands/activities
• Work closely with restaurant operations manager
• Maintain budget reports
• Communicate efficiently with various other members of team (ie. Contractors, Designers, Graphic Designers, Accountants, etc)
• Conducting and reporting any research required
• Ability to work in multiple different work environments
• Travel between a number of different business locations throughout Calgary and Okotoks are