Executive Assistant at The Texas Tribune

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Writing Skills, Proofreading Skills, Communication Skills, Presentation Skills, Time Management, Problem Solving, Detail Orientation, Professionalism, Adaptability, Collaboration, Judgment, Event Planning, Travel Management, Stakeholder Management, Governance Compliance

Industry

Internet News

Description

Description The Texas Tribune, the state’s go-to source for Texas politics and public policy news, is hiring a full-time Executive Assistant to provide administrative support for the Chief Executive Officer and Editor-in-Chief. The Executive Assistant will play a critical role in supporting organizational leadership in various areas, including administrative oversight, scheduling management, and meeting planning. The Tribune is an established nonprofit, nonpartisan leader in digital-first journalism, devoted to informing and engaging Texans through in-depth investigations and explanatory guides, as well as rigorous enterprise, breaking news and beat reporting informed by data. More recently, the Tribune has focused on strengthening news ecosystems across the state. This strategy involves creating, collaborating with, or merging with local, community-based newsrooms to empower more Texans, build trust, and inform residents more deeply about their communities. In support of our mission, the Executive Assistant ensures the CEO and Editor-in-Chief are working efficiently and productively by managing and prioritizing their calendars and acting as the primary point of contact for the board of directors, donors and other stakeholders. The person in this role assures smooth daily operations by planning for and anticipating immediate and long-term needs, including travel and event planning; drafting, proofreading and managing communications; handling board logistics; and managing routine reports and other details. This is an important role and one that requires tremendous trust. The ideal candidate for this position is a detail-oriented and organized problem solver. They are highly professional, cool under pressure and can be trusted to make solid judgment calls as needed. This position reports to the CEO and works closely with the Editor-in-Chief, as well as other members of the executive team. Salary will vary according to experience; the minimum is $68,000. Responsibilities Manage calendars for the CEO and Editor-in-Chief, using Google’s calendar platform to coordinate schedules with internal and external parties. Help to ensure that top priorities receive an appropriate level of focus and subsequent implementation, and be prepared to shift plans as priorities change. Draft and edit high-level correspondence and memoranda; proofread and revise documents as the CEO requests. Maintain continuous lines of communication, keeping the CEO and Editor-in-Chief informed on all critical and time-sensitive issues. Disseminate information on behalf of the CEO and Editor-in-Chief and respond to issues that arise, both internal and external. Ensure that the CEO is fully briefed and prepared for meetings and events. Debrief the CEO on the content of internal meetings, outcomes and action items as necessary. Make travel arrangements and manage expense reports as needed for the CEO and the Editor-in-Chief, including flights, rental cars and hotels. In partnership with the CEO, Editor-in-Chief and other members of the Tribune's executive team, assist in preparing presentations and reports as needed. Maintains board records and ensures compliance with nonprofit governance requirements (e.g., bylaws, conflict-of-interest forms, board rosters, and annual disclosures). Serves as liaison between the CEO, board members, and senior leadership to facilitate communication and follow-up on action items. Coordinates logistics and materials for board and committee meetings, including scheduling, preparing agendas, compiling packets, distributing materials, and taking and maintaining official minutes. Securely and responsibly handles sensitive information. Qualifications Bachelor’s degree and two or more years of experience in a similar role; experience working for a nonprofit and/or branch of government is a plus Impeccable organizational habits Excellent writing and proofreading abilities Strong communication and presentation skills Collaborative and flexible work style; adaptable to change A strong interest in the mission of The Texas Tribune Extremely proficient with Microsoft Office Suite and Google Suite, and with the ability to learn new or updated software Excellent time management skills and a proven ability to meet deadlines with a commitment to quality Professionalism, acting and treating others with respect and dignity Ability to function well in a high-paced and at times stressful environment We know there are great candidates who won’t check all of these boxes, and we know you might bring important skills that we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself. Location The Texas Tribune headquarters is located in downtown Austin, steps away from the Texas Capitol building. This position is based in our Austin office with flexibility for occasional remote work. Benefits Medical, vision and dental insurance $50 monthly cellphone stipend 20 days of paid time off each year 12 paid holidays Up to 16 weeks of paid family leave plus four weeks of additional job protection 401(k) matching Occasional remote working flexibility How to Apply Submit your application by Nov. 30 with a resume and cover letter. The Texas Tribune is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We can't wait to hear from you. About The Texas Tribune Here’s what you should know about the Tribune. From day one, we’ve had disruption, innovation and risk-taking in our DNA. We’re ambitious as all get out but still have the punch-above-your-weight mentality of a scrappy start-up. We believe we can meet the demands of our audience and our own expectations for excellence without breaking the bank — or our staff. We understand not everything is a story for us — we have to make choices — but we’re always looking to expand our boundaries. We’re nonprofit because the challenging economic reality for media these days obligates us to find a different way, reliable and sustainable, to fund serious journalism. We’re nonpartisan because we live in the United States of Confirmation Bias — and we don’t need to be part of the problem. We don’t need to be yet another source of information affirming the voices and perspectives that are already in people’s heads. At the same time, nonpartisan is not non-thinking. We call B.S. when B.S. needs to be called. The Texas Tribune seeks to ensure that its newsroom and its news coverage reflect Texas by including a wide range of perspectives from people of different backgrounds, ideologies and experiences. Learn more about The Texas Tribune here.

Responsibilities

The Executive Assistant will manage the calendars for the CEO and Editor-in-Chief, ensuring efficient scheduling and communication. They will also handle travel arrangements, board logistics, and assist in preparing presentations and reports.