Executive Assistant at The Warehouse Group

Kaipātiki, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Inbox Management, Coordination, Travel Logistics, Presentation Preparation, Document Preparation, Correspondence Handling, Record Keeping, Technology Adoption, Stakeholder Management, Confidentiality, Discretion, Organization, Resilience, Communication, Diplomacy

Industry

Retail

Description

Company Description If you’re looking for an EA role that will stretch you, challenge you, and genuinely accelerate your career, this is it. We’re looking for a highly capable Executive Assistant who is equal parts professional, personable, and unflappable - someone who delivers exceptional support with confidence, precision, and polish. We recently reviewed our Executive Support function to see how we could operate in a more streamlined, and consistent way across our organisation making sure we utilise digital tools and self-service aspects as much as we can. We now have this opportunity for an Executive Assistant to support our Group Chief Executive Officer; Board and Committees; and Chief Legal, Sustainability & Corporate Affairs Officer. The Warehouse Group has become a Kiwi household name, and we proudly recognise the role that we play in communities throughout New Zealand. We are one of the largest general merchandise retailers in NZ across The Warehouse, Warehouse Stationery & Noel Leeming. Efficiency and collaboration are cornerstones of our work culture, empowering us to adapt swiftly and work seamlessly together. Job Description As an Executive Assistant, you’ll be the heart and engine room behind your executive leaders ensuring seamless operations, clear communication, and exceptional organisation. Success in this role comes from your ability to anticipate what’s ahead, stay several steps in front, and confidently manage competing demands. You’re comfortable managing upwards - bringing focus, constructively pushing back when needed, and helping prioritise what truly matters. This role goes well beyond diary and inbox management; it’s about sound judgement, influence, and acting as a trusted gatekeeper of time, so leaders can operate at their best. You’ll: Own complex diary and inbox management Coordinate meetings, travel and logistics with precision Prepare executive level agendas, presentations and documents Handle correspondence, capture actions and ensure timely follow-through and maintain accurate records Provide administrative support to the wider Support Office Embrace new technology and smarter ways of working Assist with wider Support Office events, conferences and team activities Act as a trusted point of contact for senior internal and external stakeholders Maintain confidentiality, professionalism and discretion always Qualifications You’re experienced, polished and unflappable. Your niche is organisation and you love bringing structure to complexity, and being the calm in the chaos. We envisage you bring the following: Proven EA experience, ideally supporting multiple executive leaders or a CEO Advanced MS Office capability (Outlook, Word, Excel, PowerPoint) Savvy and up to date with the latest technology to ensure seamless organisation Highly organised, resilient, and calm under pressure Clear, confident written and verbal communication Collaborative and a real team player Ability to juggle competing priorities in a dynamic environment Professional, discreet and diplomatic manner Additional Information Working with The Warehouse Group | Tā mātou tāpaetanga By being brand-led and retail-focused, we are intentional about having the right people in the right roles, allowing us to perform work that truly makes a difference. We offer a dynamic and supportive team environment working with like-minded people and can promise exciting work that makes an impact everyday! Awesome Northcote location with views across the water, the all-important free car parking plus EV charging and on-site gym & cafe plus eligible for great discounts across our brands! If this highly visible, high trust role has peaked your interest apply online and we look forward to talking. #LI-SP1 Contract Type: Permanent

Responsibilities

The Executive Assistant will serve as the core support for executive leaders, ensuring seamless operations, clear communication, and exceptional organization by anticipating needs and managing competing demands. Key duties include complex diary and inbox management, coordinating logistics, preparing executive materials, handling correspondence, and acting as a trusted gatekeeper of time.