Executive Assistant at Thoughtworks

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

118.6

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Organizational Skills, Time Management, Attention To Detail, Problem-Solving, Interpersonal Skills, Confidentiality, Adaptability, Proficiency In Office Software, Expense Handling, Calendar Management, Meeting Coordination, Travel Arrangements, Logistics Management, Asynchronous Communication, Collaboration

Industry

Information Technology & Services

Description

We are looking for a proactive team player who enjoys working in a dynamic environment and has a passion for helping others. Strong attention to detail and excellent communication skills in English (written and spoken) are essential. Job responsibilities Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow. Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution. Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation. Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets. Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones. Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours. Work model: hybrid, with 3 to 4 in-office days per week. Flexible working hours are needed to collaborate with professionals in various time zones. Job qualifications Technical Skills Exceptional written and verbal communication skills in English. Proficiency in office software and productivity tools. Excellent organizational and time management skills. Discretion and ability to handle sensitive information with confidentiality. Ability to prioritize tasks and manage multiple agendas independently. Professional Skills Problem-solving mindset, with adaptability to shifting priorities and environments. Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism. Strong interpersonal skills to collaborate across diverse teams and time zones. Other things to know Learning & Development There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys. About Thoughtworks Thoughtworks is a dynamic and inclusive community of bright and supportive colleagues who are revolutionizing tech. As a leading technology consultancy, we’re pushing boundaries through our purposeful and impactful work. For 30+ years, we’ve delivered extraordinary impact together with our clients by helping them solve complex business problems with technology as the differentiator. Bring your brilliant expertise and commitment for continuous learning to Thoughtworks. Together, let’s be extraordinary. #LI-Onsite Salary Benefits: https://www.thoughtworks.com/en-us/careers/benefits The annual salary range posted is subject to many factors and may vary depending on experience, geographic location, job responsibilities, performance, skills and/or training. Salary $96.80—$118.60 USD See here our AI policy.

Responsibilities

The Executive Assistant will manage calendars, schedule meetings, and coordinate travel arrangements for multiple stakeholders. They will also organize meetings, take notes, and ensure smooth communication across time zones.