TJX Companies
At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.

JOB DESCRIPTION:

The Opportunity: Contribute To The Growth Of Your Career.
The Executive Administrative Assistant will be a member of the Product Development Administrative team, primarily supporting the Executive Vice President (EVP) of Product Development. This role will act as a Chief of Staff, combining administrative expertise with critical thinking to manage EVPs complex and dynamic calendar, support and help prepare for executive leadership meetings, collaborate with leaders and administrative staff to ensure office systems and divisional procedures, policies and practices are coordinated effectively. Successfully partner with EVP and others by being highly engaged, forward thinking, and proactive as it relates to growing needs of the function.

MAJOR AREAS OF RESPONSIBILITY

• Manages the EVP’s schedule, including meetings, and travel booking and coordination, as well as proactively communicating upcoming meetings to support EVP’s preparation
• Supports EVP in responding (written and verbal) to Product Development team members and key internal/external stakeholders, effectively managing confidential and non-confidential correspondence.
• Acts as a gatekeeper, managing the flow of information to and from the executive, and responds to questions and requests in a professional and high integrity manner
• Takes the initiative to support key company / functional messaging by collecting key information, researching as needed, and sharing as appropriate
• Coordinates meetings (scheduling, catering, logistics) and participates in certain meetings, supporting agenda topics, providing critical reminders, and capturing notes
• Builds relationships and partners effectively with counterparts and company Associates in other departments and divisions to share best practices and resolve issues.
• Build and maintain relationships with licensors as needed.
• Analyses operating practices and builds/revises systems and procedures as vital.
• Prioritizes processing of expenses for EVP, maintains files, record keeping systems, supports time keeping, and office layout and materials.
• Works as a collaborative team member of the administrative staff, acting as Back-up support to other Admins as needed
• Support training and conferences with prep and logistics needs
• Provide sophisticated administrative support requiring a broad and extensive knowledge of company policies, procedures, and practices.
• Lead and drive administrative projects as assigned and perform other duties as needed.

Who We Are Looking For: You.

• Proven experience in complex administrative roles, preferably supporting executive leadership levels in fast-paced and dynamic environments.
• Proven success of balancing many things at one time, ability to shift gears and prioritize, think ahead while paying close attention to the details
• High integrity, proven trustworthiness, and openness to feedback is critical.
• Embraces an innovative and creative environment
• Outstanding communication (both written and verbal) and interpersonal skills with proven ability to build effective relationships and collaborate with others.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Ability to service and engage with a large group of executives (VP/AVPs)
• High degree of flexibility, change management skills, and problem-solving capabilities.
• Ability to manage projects, adhere to deadlines, focus, and seek input in prioritizing when needed.
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critically.
• Strong ability to collaborate with and cover other Administrative Assistants
• Great at being resourceful and leveraging relationships to problem solve
• Large corporate work experience is highly preferred.

Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information.
In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual’s status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Please refer the Job description for details