GENERAL INFORMATION

Job ID
31744
Location
London, United Kingdom
Work Types
Full Time
Categories
Administration
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KEY REQUIREMENTS

• Proven experience supporting senior, C-Suite, or Director-level executives.
• Background in a fast-paced, professional corporate environment.
• Highly organised, detail-oriented, and hardworking.
• Proactive, thoughtful, and able to anticipate needs.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office applications.
• Resourceful, independent, and effective at solving problems.
• Able to plan ahead, prioritise, and organise effectively.
• Analytical and structured, with the ability to follow and improve processes while maintaining data accuracy and consistency.
• Exceptional attention to detail.
• Fluency in English (both written and spoken) is essential.

DISCOVER THE ROLE

We are seeking an experienced and highly organised Executive Assistant to seamlessly step into this maternity cover role, providing proactive and effective support to two senior leaders. The role requires someone who can take initiative, manage competing priorities, and keep pace with their busy schedules. Both leaders are approachable, professional, and value a collaborative partnership with their EA.
Due to start mid-September this role will include a handover at both the beginning and end of the contract. Due to the nature of the growing business, there may be opportunity for a permanent placement further down the line.

KEY RESPONSIBILITIES

• Diary Management: Full ownership of complex, multi-time zone schedules, proactive and thoughtful planning.
• Inbox Management: Monitoring, prioritising, and drafting responses where appropriate.
• Travel Coordination: Planning and booking extensive international travel, including itineraries and visa arrangements (via Travelperk).
• Expense Management: Collating and reconciling monthly expenses for executives and direct reports.
• Document Preparation: Creating PowerPoint presentations and reports.
• Workflow prioritisation: Maintaining oversight of tasks and proactively flagging potential issues or conflicts.
• Ad hoc Support: Providing additional administrative assistance as required.