ABOUT YOU

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant who demonstrates:

• prior experience with Concur, Campus Assist, UniBuy and PowerBI
• excellent skills in operating relevant computer applications, including word processing, spread sheets, presentations, communications and database applications.
• excellent written and oral communication skills and an ability to deal with staff at all levels with tact and discretion
• proven ability to build and maintain effective working relationships with internal and external clients to ensure that client needs are met
• good organisational skills including accuracy, numeracy, attention to detail and the ability to prioritise workload effectively when required
• the ability to actively contribute to the development of team goals and assist team members when required
• an ability to effectively manage resources and facilities
• strong problem-solving skills and the ability to use initiative and exercise sound judgement

• provide high level professional executive support and manage the general day to day operational and administrative activity of the work area.
• respond to enquiries in person, by phone and email to internal and external parties to the University.
• identify and prioritise strategic and operational significance of incoming enquiries and correspondence, determine level of response required, and obtain additional information as necessary.
• facilitate the flow of information on behalf of the executive, including gathering background information and dissemination of information.
• manage the drafting, reviewing, and formatting of correspondence and reports ensuring all documentation is available when needed.
• manage expenditure and payment processing ensuring correct allocation and reconciliation of paperwork.
• develop and maintain excellent working relationships with key stakeholders and staff across the University, as well as with a broad range of external stakeholders.
• Undertake other duties and projects appropriate within the classification level as required.