Our client, a leading multi-strategy investment firm, is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO). The ideal candidate will have 5–10 years of experience directly supporting a COO (or equivalent C-suite operational leader) within a financial services firm — hedge fund, investment manager, private equity, or multi-strategy environment strongly preferred.
This role offers a unique hybrid arrangement, as the COO is based out of state — the Executive Assistant will work in the firm’s Midtown office three days per week and remotely the remaining days. It is a high-visibility position at the center of the firm’s operations, providing a front-row seat to strategic decision-making and cross-functional collaboration. This is an exceptional opportunity for an EA who thrives in fast-paced, high-performance environments and wants to contribute meaningfully to the success of a respected investment platform.

REQUIREMENTS:

• Mandatory: 5–10 years directly supporting a COO (or equivalent C-suite operational leader) within a financial services firm — hedge fund, investment management, private equity, or multi-strategy firm strongly preferred.
• Demonstrated ability to operate in a high-performance, fast-paced, and dynamic environment.
• Strong business acumen and familiarity with financial services industry operations and terminology; experience in a high-touch, client-driven environment in other industries will also be considered.
• Exceptional written and verbal communication skills with a high level of responsiveness.
• Superior organizational skills, attention to detail, and accuracy.
• Professionalism, maturity, and sound judgment when handling sensitive and confidential information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and enterprise calendar systems.
• Bachelor’s Degree preferred.

RESPONSIBILITIES:

• Provide comprehensive, high-level administrative and operational support to the COO with professionalism, discretion, and efficiency.
• Manage an extremely active and complex calendar, coordinating internal and external meetings and ensuring all logistics are in place.
• Arrange and coordinate complex domestic and international travel; manage itineraries and process expense reimbursements.
• Prepare, compile, and distribute meeting agendas, briefing materials, and presentations; capture meeting notes and track follow-up items.
• Serve as the primary liaison between the COO and internal teams, external stakeholders, and industry partners.
• Draft, edit, and manage confidential correspondence and documents with absolute discretion.
• Partner closely with other EAs and department leaders to ensure alignment across firm-wide operational priorities.
• Support special projects, research assignments, and strategic initiatives on behalf of the COO.
• Proactively anticipate needs and take initiative to resolve issues before they escalate.

WHY THIS ROLE IS APPEALING:

• Influence & Impact: Work side-by-side with the COO on initiatives that directly affect the firm’s strategic direction.
• Exposure: Gain insight into leadership-level decision-making and operations within a high-performing investment environment.
• Collaboration: Join a firm known for its supportive culture, where EAs are valued as integral members of the leadership team.
• Flexibility: Hybrid schedule with three days in the Midtown office and two days remote each week.
• Stability & Prestige: Be part of a well-established investment platform with a reputation for excellence and long-term growth.