Executive Assistant to CEO |1.3K-2K USD Monthly + 100% Remote | Biotech Sta at PhillyTech.Co

Medellín, Antioquia, Colombia -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

2000.0

Posted On

07 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Project Management, Communication, Stakeholder Management, Operational Support, Investor Relations, Calendar Management, Travel Coordination, Agendas Preparation, Metrics Tracking, Collaboration Tools, Discretion, Team Coordination, Scientific Advisory Board Management, Life Sciences Knowledge, Healthcare Background

Industry

IT Services and IT Consulting

Description

Company Description THIS IS A PART TIME ROLE TRANSITIONING TO A FULL TIME ROLE WITHIN THE FIRST MONTHS. ARE YOU READY TO TAKE THE BIOTECH INDUSTRY TO THE NEXT LEVEL? THEN YOU CAME TO THE RIGHT PLACE. THIS IS A CAREER-DEFINING, EXCITING, AND HYPER-GROWTH OPPORTUNITY FOR THE RIGHT PERSON. Our client is a mission-driven biotech startup dedicated to developing therapies for rare genetic diseases. We believe in innovation, scientific excellence, and compassionate impact on patients’ lives. As a small but ambitious team, we value collaboration, integrity, and agility. They offer a work environment where every member can have a direct influence on progress, mission, and growth. Job Description Our client is looking for a highly organized, proactive, and discreet Executive Assistant to their CEO to ensure smooth operations and support as we scale. This role is critical: you will manage executive logistics, communications, and coordination across internal and external stakeholders. In addition, you will help maintain structured workflows, track key initiatives and operational metrics, and support high-level activities such as investor communications and coordination with advisory boards. You will play a central role in enabling the CEO and team to focus on scientific and business goals. As our Executive Assistant, you’ll support both day-to-day administrative needs and strategic initiatives — bridging operational, communication, and organizational gaps to allow the leadership and scientific team to operate efficiently and cohesively. Key Responsibilities Manage CEO’s calendar, travel, and personal schedule with discretion; coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle correspondence and communications on behalf of the CEO; manage stakeholder relationships and ensure clear, professional representation in all interactions. Create and maintain systems for planning, tracking, and reporting initiatives; coordinate timelines and communications with external consultants and vendors. Maintain dashboards tracking key metrics and milestones; provide operational support to improve team coordination and efficiency across company initiatives. Support investor updates including monthly summaries and quarterly briefings; manage company LinkedIn profile and assist with CEO’s personal engagement. Support formation and coordination of the Scientific Advisory Board; manage scheduling, preparation of materials, and documentation to ensure effective collaboration. Qualifications 5+ years of experience as an executive assistant or in project management roles. Background in clinical healthcare, life sciences or related industry strongly preferred. Exceptional organizational skills with the ability to manage multiple priorities independently. High English Level (C1+). Proficient with modern collaboration tools (e.g., Google Workspace, LinkedIn, project management tools). Experience/exposure to project management tasks is highly preferred. Benefits: 1,300-2,000 USD Monthly payment 100% remote work enviroment Weekends Off PTOs Growth opportunities Additional Information About SaaS Talent SaaS Talent is more than just a recruiting company. We're your hiring, business development and growth partner with 20+ years of experience in SaaS and Hi-Tech that helps you scale and transform your business. We've worked with 100+ companies and helped them achieve their goals. From streamlining sales, marketing, and operations to hiring ideal talent and getting funding, if you're struggling to grow, we're an ideal choice. Reach out to us at www.saas-talent.com to learn more about how we can help you. SMS Communication Consent Disclaimer By applying for this position, you agree to receive text message updates from SaaS Talent related to job opportunities. Standard message and data rates may apply, and messaging frequency varies. Text HELP for help and STOP to cancel. Learn more about our opt-in SMS Communication consent policy here: https://www.saas-talent.com/opt-in-sms-communication-consent

Responsibilities

The Executive Assistant will manage the CEO's calendar, travel, and personal schedule while ensuring smooth operations and support for scaling the company. This includes handling communications, maintaining workflows, and supporting high-level activities such as investor communications.