EXECUTIVE ASSISTANT JOB DESCRIPTION

Are you the kind of person who loves bringing order to chaos?
Do you thrive on organizing moving pieces, keeping people on track, and making sure nothing slips through the cracks?
Are you the type of person others describe as “calm, reliable, and always two steps ahead”?
If so, keep reading.
Alpro Metal Roofing is looking for an Executive Assistant to join our growing team. We’re a company that installs premium standing seam metal roofing for high-end custom homes, and we’re expanding fast.
Our CEO is looking for a right-hand partner to help guard his time, run the day-to-day details, and keep the company moving forward.
You’d make a great fit for this role if…

You’re good at:

• Organizing calendars, emails, and all the little details of life.
• Moving quickly while keeping accuracy sky-high.
• Using tech tools to make things smoother (Google Workspace, Trello, QuickBooks, CRM software, etc.).
• Learning new systems fast and finding better ways to do things.
• Keeping track of many projects without losing sight of the small stuff.

Extra awesome:

• You’re proactive—solving problems before they reach the CEO.
• You’re detail-obsessed (typos make your eye twitch).
• You like being the calm in the storm when things get busy.
• You can communicate with confidence, whether it’s drafting an email or running a meeting agenda.

What you’ll do (day to day):

• Manage and protect the CEO’s calendar—book meetings, cluster site visits, and block focus time.
• Process and organize the CEO’s inbox, handling responses where possible and flagging only what matters.
• Draft, send, and track communication with builders, subcontractors, and suppliers.
• Keep job folders and project documents up to date—estimates, invoices, subcontractor packages, WSIB, Form 1000s, etc.
• Plan agendas and capture follow-ups from meetings so nothing gets lost.
• Help build and update SOPs (process documents) as the business grows.
• Provide daily and weekly updates to close the loop on projects, tasks, and commitments.
• Occasionally coordinate personal and family scheduling to keep everything in balance.

What you’ll need:

• Experience in executive or administrative support roles.
• Strong communication skills (clear, concise, and professional).
• Comfort with digital tools and a “figure it out” mindset.
• A positive, resourceful attitude—you get things done.

Why join us:
Working at Alpro Metal Roofing gives you the opportunity to be part of a company that’s scaling fast in a specialized industry. You’ll learn how a growing trades business operates at a high level, get direct access to entrepreneurial systems, and play a key role in helping the CEO focus on growth.

Benefits include:

• Flexible work hours and hybrid structure.
• Lots of variety in projects—you won’t be bored.
• Competitive compensation based on experience.
• Room to grow with the company as we expand.

Up for the challenge?
Apply now with your resume and a short video (1 minute) introducing yourself and explaining why you’d be a great fit for this role.
Job Type: Full-time
Pay: $25.00-$34.00 per hour
Expected hours: 40 per week

Application question(s):

• Do you have at least 2 years of experience in an administrative or executive support role?
• Are you comfortable working in a hybrid setup (some remote tasks, some in-person in Barrie, ON)?
• How confident are you using Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)? (Scale 1–5)
• Do you have experience managing an executive’s calendar and inbox? Give a quick example.
• Describe a time you organized a busy calendar with multiple conflicts. How did you handle it?
• When drafting an email on behalf of someone else, what’s your process to make sure it matches their voice and priorities?
• What tools or systems do you use to stay organized when managing many projects at once?
• Imagine the CEO is double-booked: a new builder meeting vs. a long-time subcontractor needing immediate answers. How would you decide which to prioritize?
• Have you worked in construction, trades, or related industries before? If yes, describe your role.
• Have you ever created or maintained SOPs (step-by-step processes) for a company? If yes, give an example.
• This role requires being proactive—spotting problems and solving them before they reach the CEO. Can you give an example from your past where you did this?

Work Location: Hybrid remote in Barrie, ON L4N 8Y

• Manage and protect the CEO’s calendar—book meetings, cluster site visits, and block focus time.
• Process and organize the CEO’s inbox, handling responses where possible and flagging only what matters.
• Draft, send, and track communication with builders, subcontractors, and suppliers.
• Keep job folders and project documents up to date—estimates, invoices, subcontractor packages, WSIB, Form 1000s, etc.
• Plan agendas and capture follow-ups from meetings so nothing gets lost.
• Help build and update SOPs (process documents) as the business grows.
• Provide daily and weekly updates to close the loop on projects, tasks, and commitments.
• Occasionally coordinate personal and family scheduling to keep everything in balance