Executive Assistant to CEO & Board Liaison at Credit Union 1 Alaska

Anchorage, Alaska, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

121242.0

Posted On

14 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Governance Support, Schedule Management, Meeting Coordination, Agenda Preparation, Minute Taking, Record Maintenance, Board Onboarding, Continuing Education Tracking, Compliance, Strategic Planning, Liaison, Confidentiality, Problem-Solving, Microsoft Office, Communication

Industry

Description

This role provides high-level administrative and governance support to the President/CEO and Board of Directors. The position manages the CEO’s schedule and priorities, coordinates board and committee meetings, prepares agendas and materials, records meeting minutes, and maintains official records. It also supports board governance by assisting with onboarding, continuing education, compliance with committee charters, and strategic planning activities. Acting as a key liaison between the CEO, Board, committees, executive team, and external partners, the role ensures effective communication, organization, and follow-through while handling confidential matters with professionalism and discretion. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you! This position is based out of our Abbott Headquarters (1941 Abbott Rd.) Pay Range: $78,987/yr. - $121,242/yr. ESSENTIAL JOB FUNCTIONS: * Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines. Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details. Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary. * Provide administrative support of a highly complex and responsible nature to President/CEO. * Maintain the calendar for President/CEO, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc. Exercise discretion in committing time and evaluating needs. * Facilitate strong relationships among Board Chair, President/CEO, Board of Directors, Committees, Associate Directors, and Executive Team. * Attend Board and Committee meetings; draft and maintain meeting minutes. * Coordinate and track continuing education credits for Board Members, Associate Directors, and Executive Team; support leadership development goals. * Assist with onboarding new Board Members and Associate Directors; prepare orientation materials and coordinates educational sessions. * Maintain relationships with third-party education providers; promote courses and events. * Support governance assessments, board surveys, and succession planning. * Prepare and distribute agendas and meeting materials; manage calendars and logistics for on-site and remote meetings, strategic planning sessions, and annual membership meetings. * Track and report progress on annual and periodic governance tasks. * Compile Committee reports; ensure compliance with Committee charters. * Manage electronic record storage and board portal content. * Coordinate educational events, conference registrations, travel, lodging, and meals for Board Members. * Act as Recording Secretary for closed sessions; maintain confidential records per retention schedules. * Serve as liaison to Committees; provide resources, support strategic goals, and align efforts with Board objectives. * Build and maintain relationships with external advisors; manage special projects for Board Chair and President/CEO. * Prioritize competing needs; handle matters proactively and ensure timely completion of projects. * Maintain discretion and confidentiality in all Board and Executive interactions. * Perform all duties in a manner that is fully compliant with applicable industry regulations as well as CU1 policy and procedures. * Develop an understanding of Credit Union history, philosophy, organization, policies, and operational procedures. * On a self-direct basis, continues to improve individual level of competency through training and certification on established educational programs. * Perform other duties as required. ADDITIONAL RESPONSIBILITIES * Assist with notary administration as needed. * Complete monthly corporate card and reimbursement reports for President/CEO, Board Chair, and others as needed. * Serve as receptionist to the executive floor on a rotating schedule with other Executive staff and perform administrative duties for executive management as needed. Greet and direct callers and members using sound judgment. * Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence. * Meet current standards as established for the department or branch in the completion of all assigned duties. * Perform other duties as required. QUALIFICATIONS: * Associate's degree in business administration or related field, equivalent work experience in lieu of degree may be considered. * At least 7-years experience in board governance or executive level administrative role. * Advanced knowledge of Microsoft Office software, including Word, Excel, Power Point and Outlook. * Expert-level written and verbal communication skills. * Strong decision-making capability and proactive problem-solving approach. * Exceptional organizational skills with ability to prioritize multiple tasks and maintain attention to detail. * Highly resourceful team player with ability to work independently * Strong interpersonal skills and ability to build relationships with stakeholders at all levels. * Proven ability to handle confidential information with discretion. * Forward-thinking mindset with ability to identify opportunities and propose solutions. * Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC). Only applicants who meet the minimum requirements for this position will be considered for an interview. This position is open until filled, however the job may be unposted early due to amount of applicants. To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Credit Union 1 does not provide visa sponsorship. Please note: Credit Union 1 does not provide relocation assistance. If selected for an on-site position, candidates will be responsible for relocating to Alaska prior to the agreed upon start date at their own expense. Thank you for your interest in this opportunity with Credit Union 1! Background Screening Statement: Candidates selected for a position at Credit Union 1 will be subject to a criminal background check prior to their employment. An offer of employment may be rejected or terminated based on receipt of an unacceptable background screening. EEO Statement: Credit Union 1 provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. E-Verify Statement: Credit Union 1 participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Credit Union 1 is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before Credit Union 1 can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer an completed the Form I-9. For more information on E-Verify, or if you believe that Credit Union 1 has violated its E-Verify responsibilities, please contact DHS at 888-897-7781 or dhs.gov/e-verify.com

Responsibilities

This role provides high-level administrative and governance support to the President/CEO and Board of Directors, managing the CEO’s schedule, coordinating board meetings, preparing materials, and recording minutes. Key duties include acting as a liaison between the CEO, Board, and executive team while ensuring effective communication and handling confidential matters with professionalism.