Executive Assistant to CEO, COO and CSO at National Research Group

Culver City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

80000.0

Posted On

16 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Communication Skills, Attention to Detail, Proactivity, Discretion, Strategic Thinking, Multitasking, Tech Savvy, Self-Starter, Collaboration, Reliability, Problem Solving, Time Management, Event Planning

Industry

Market Research

Description

About NRG NRG is a leading global insights and strategy firm at the confluence of content, culture, and technology. We stay ahead of what’s next, providing fresh insights to spark new ideas. We’re a trusted partner to our clients, working behind the scenes to bring imagination, depth, and clarity to their biggest challenges—in entertainment, technology, lifestyle, sports, and gaming. Together, we create with confidence. We’re proud of our company’s values – these values guide us as we navigate sunny days, gray skies and everything in between: Do what you love. With conviction. Where discovery lives. And impact drives. Celebrate difference. Cultivate belonging. Big thinking. Collectively inspired. Embrace the journey. Be human. The Opportunity We are seeking a dynamic and highly motivated individual to fill the combined role of Executive Assistant to our Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief Strategy Officer (CSO) in our Culver City office. The primary executive supported in this role will be the CEO, with additional support provided to the COO, CSO, and broader senior leadership as needed. This is a high-trust, high-impact role requiring sound judgment, strong business acumen, and exceptional attention to detail. You’ll act as a critical extension of senior leadership - strategically managing time, anticipating needs, and ensuring focus remains on what matters most. The ideal candidate thrives under pressure, takes full ownership of their work, and understands how to align support with the unique needs and working styles of senior leaders. If you’re known for your proactivity, responsiveness, and rock-solid reliability, this role is for you. Your Impact Act as a trusted right hand to 3 - 4 senior executives, ensuring calendars, travel, and communications are managed seamlessly and aligned to business priorities. Own complex, multi-time-zone calendar management, proactively anticipating preferences, context switching, and shifting priorities for each executive. Strategically structure time to enable deep work, effective decision-making, internal alignment, and external relationship-building. Manage end-to-end travel coordination - flights, accommodation, ground transport, and itineraries - with strong attention to individual preferences and trip objectives. Prepare, submit, and reconcile expense reports (T&E) accurately and efficiently. Track action items, commitments, and priorities across executives, proactively managing follow-ups, balancing competing demands, and ensuring work is delivered accurately and on time. Draft, proofread, and manage written communications on behalf of executives, maintaining a consistent and professional voice. Own meeting hygiene for key forums: agendas, pre-reads, note capture, decisions and owners, and post-meeting follow-through. Partner with executives to clarify desired outcomes for meetings and ensure the right stakeholders and materials are in place. Handle sensitive and confidential information with discretion, integrity, and sound judgement. Step in as needed during peak periods or urgent situations, including occasional support outside standard business hours. Support executive preparation for events such as leadership meetings, client engagements, panels, and conferences. Coordinate communications for the CEO, COO, and CSO, including phone calls and internal and external correspondence. Lead in-person planning and logistics for leadership meetings and office events, including venue coordination, catering, and on-site execution. Who We're Looking For Experience – 2 - 5 years of experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced and/or remote environment in the entertainment industry. Education – BA/BS degree in Business Administration, Communications, or a related field. High ownership mindset – You take full responsibility for outcomes, not just tasks. You proactively manage priorities, follow through without prompting, and consistently raise standards. Strategic thinker – You understand the business context behind calendars, travel, and time allocation, and know how to structure an executive’s day to support decision-making, focus, and engagement. Proactive and solutions-oriented – You anticipate needs before they arise, resolve issues independently, and stay several steps ahead. Discretion and trust – You are reliable, tactful, and handle confidential information with maturity, integrity, and sound judgement. Exceptional communication skills – You communicate clearly, concisely, and professionally in both written and verbal interactions. Calendar, travel, and expense management expertise – You are highly skilled at managing complex calendars, coordinating international travel, and processing T&E accurately and efficiently. Strong attention to detail – You spot inconsistencies, catch errors early, and ensure nothing falls through the cracks. Tech savvy – Highly proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams), Zoom, and tools such as Google Workspace. Strong work ethic – Dependable and committed, with the flexibility to support outside standard hours during peak periods or urgent situations. Effective multitasker – Able to manage competing priorities while maintaining quality, accuracy, and deadlines. Self-starter – Internally motivated, resilient, and comfortable operating with autonomy and ambiguity. Collaborative team player – You build strong relationships, communicate respectfully, and work effectively across time zones and cultures. Calm under pressure – You remain composed, focused, and professional when timelines are tight and expectations are high. Position Type This is a full-time, exempt position. This is a primarily remote role for a Los Angeles area-based employee. However, in-person attendance at our Culver City office is required for leadership meetings, company events, and when the CEO or senior leadership are working or travelling in Los Angeles. Flexibility and availability for in-person support are a core expectation of this role. What We Offer We embrace the current era of work and what it means to be a best-in-class employer. We understand the flexibility that is required to recruit and retain incredible talent, whether it’s empowering you to do your best work or supporting you if you need to take a mental health day for self-care and rest. Below is a unique blend of benefits tailored to meeting the ever-changing professional landscape: Great offices in Culver City, New York, London, Manila and Bengaluru. Unlimited PTO, volunteer days and a generous number of recharge days including a full office closure during the week of Christmas and New Year’s. Medical, Dental, and Vision Insurance Plans. 401K with company match. 12 weeks paid Parental Leave. Regular performance evaluations with opportunities for promotions and merit increases. Educational and training reimbursement plan and other training and professional development opportunities. Employee perks program (includes discounts on travel, hotels, cars, fitness, movie tickets and more). Resources available for mental health, inclusive care and family building. NRGratitude – our company-wide employee recognition program. Regular team/company events and activities including annual summer and holiday parties. Pet friendly headquarters and pet insurance options. Our Commitment Diversity, equity, and inclusion is at the center of all our practices to ensure that NRG is a place where people from all identities and backgrounds can thrive. NRG is committed to recruiting and retaining diverse talent by supporting their growth through learning programs, internal mobility, affinity group participation and leadership development. Our differences make us a stronger workforce and enhance our creativity and innovation. We are proud to be an inclusive workplace for all and are committed to equal employment opportunity regardless of race, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Compensation In order to comply with equal pay and salary transparency laws in various locations, we believe the target range of base compensation in Los Angeles, California for this role is USD $70,500 – $80,000 per year. Actual compensation is influenced by a wide array of factors including but not limited to skillset, level of experience, and location.

Responsibilities

The Executive Assistant will manage calendars, travel, and communications for the CEO, COO, and CSO, ensuring alignment with business priorities. This role requires proactive management of time and tasks to support effective decision-making and relationship-building.