Executive Assistant to CEO, CTO & CPO at Galileo

Burlingame, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Email Management, Travel Coordination, Proactiveness, Personalized Support, Relationship Building, Communication Skills, Organizational Skills, Confidentiality, Strategic Scheduling, Problem Solving, Time Management, Collaboration, Discretion, Systems Thinking, Process Discipline

Industry

Software Development

Description

Role Description We’re looking for an exceptional Executive Assistant to directly support Galileo’s three co-founders — the CEO, CTO, and CPO. This role is critical to ensuring the founders are operating at peak effectiveness in a fast-paced, high-change environment. You will anticipate needs, eliminate friction, manage communication flow, and create structure that empowers the founders to focus on high-leverage work. This is a role for someone who can think several steps ahead, handle sensitive information with discretion, and navigate rapid context switching with confidence and calm. The Impact You’ll Have • Keep all three co-founders organized, aligned, and prepared for every meeting, priority, and commitment. • Drive operational efficiency by managing calendars, inboxes, follow-ups, and communication flow. • Remove obstacles proactively — often before the founders are aware of them. • Ensure high-quality execution on logistics, planning, and day-to-day operations. • Tailor your support style to each founder’s working style while maintaining balanced coverage across all three. Core Responsibilities Calendar Management: Coordinate complex, constantly shifting calendars for three co-founders across time zones, prioritizing the highest-impact work. Email & Communication Management: Organize and maintain inbox structure Flag urgent/high-priority items Draft and follow up on emails Ensure timely responses and close loops on all outstanding communication Travel Logistics: Expertly coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and real-time adjustments. Always On-Call: Given the pace of a startup, the EA must be comfortable being “on-call” six days a week, with prompt response times via text and phone. Proactiveness This role requires anticipating needs before they become issues. Examples include: Noticing slow response times to key emails and stepping in Accelerating interview scheduling when bottlenecks appear Identifying when a founder needs support completing a task more efficiently Proactively scheduling meetings with stakeholders we haven’t connected with yet Spotting commute challenges, meeting conflicts, or personal schedule issues — and resolving them Asking founders which tasks feel most repetitive or mundane, and designing better systems Personalized Support Each co-founder works differently. You will: Tailor your style to individual needs Balance attention and support across all three Ensure none “fall through the cracks” even when one leader requires heavier support Reassess priorities continuously to maintain alignment Weekly Planning You should expect to carve out time on Sundays to prepare the schedule, materials, and priorities for the upcoming week to set the founders up for success. Additional Responsibilities Support sensitive, high-priority internal and external communications Build strong relationships across the company to accelerate execution Maintain confidentiality and professionalism at all times Step in for urgent in-person tasks when needed (commute required) Qualifications Previously worked at a startup Successfully supported 3+ senior leaders simultaneously Ability to commute when urgent, time-sensitive tasks arise Expert-level travel coordination skills Highly strategic scheduler with impeccable prioritization instincts Ability to communicate clearly and professionally with senior leaders, customers, and external partners Thrives in a fast-paced, high-volume environment with shifting priorities Strong calendaring skills; Google Calendar and Gmail experience required Exceptional relationship-building and collaboration abilities Hyper-organized with strong systems-thinking and process discipline High integrity, sound judgment, and ability to handle confidential information Why Galileo Join a seasoned founding team that has previously led product and engineering teams from 0 to $100M+ in revenue and from 0 to 1B+ users globally We obsess over our team’s culture driven by inclusivity, empathy and curiosity We invest in our team’s development and happiness because our employees are the keys to our success and ensuring happy customers – towards that end, we offer: 🏥 Medical, Dental and Vision Insurance 🌴 Unlimited PTO 👶 Parental Leave (birthing & non-birthing) - 100% pay for 8 weeks 💰 401(k) Retirement Savings Plan 📈 Pre-IPO Stock Options 🚌 Commuter Benefits (pre-tax + company sponsored) 🧘‍♂️ Mental & Physical Wellness Stipend 🍱 Catered Meals on in-office days 🏢 HQ in Burlingame + hub in NYC + hub in Bangalore 🤝 Build the company alongside the Founders *Benefits/perks may vary by state, country and employment type - please reach out to your recruiter for more information. Galileo is an equal opportunity employer supporting workforce diversity. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, protected veteran status, disability status, or any other unlawful factor. Galileo is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request accommodation due to a disability, please inform your recruiter. Galileo is committed to fair and equitable compensation practices. The pay range for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. The total compensation package for this position may also include eligibility for commission, equity, and company sponsored benefits/perks.

Responsibilities

The Executive Assistant will manage the calendars, communications, and travel logistics for the CEO, CTO, and CPO, ensuring they are organized and prepared for all commitments. This role also involves proactively removing obstacles and tailoring support to each founder's working style.