Executive Assistant to CEO at DAC GROUP

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Executive Support, Coordination, Document Formatting, Communication, Follow-Through, Independent Work, Project Management, Calendar Management, CRM Onboarding, Hiring Coordination, Workflow Support, Detail-Oriented, Adaptability

Industry

Marketing Services

Description

Position: Executive Assistant Location: Remote Employment Type: Full-Time About DermAesthetic Consulting Group DermAesthetic Consulting Group (DAC) is a national consulting firm specializing in the launch, growth, and optimization of medical spas, aesthetic practices, and wellness clinics. We partner with physicians, entrepreneurs, and clinical teams across the country to support business development, operational structure, hiring strategy, compliance readiness, and systems implementation from concept through expansion. Our work spans startup planning, construction coordination, CRM deployment, staffing infrastructure, workflow design, consultation systems, and pre-launch readiness timelines for clinics nationwide. To support our continued growth, we are seeking a highly organized, proactive Executive Assistant to support daily business operations and help coordinate multiple client projects across the organization. Role Overview The Executive Assistant provides high-level administrative, coordination, and project support to the CEO, COO and internal consulting team to help ensure smooth execution across multiple client engagements and company initiatives. This role supports scheduling, document preparation, hiring coordination, CRM onboarding preparation, compliance readiness tracking, and communication across vendors, partners, and clinic owners. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple moving pieces across several projects at once. This is not a traditional calendar-only Executive Assistant role — it supports operational coordination across consulting projects nationwide. Executive & Administrative Support Manage and coordinate complex calendars, meetings, and scheduling across multiple time zones Prepare meeting agendas, summaries, and follow-up action tracking Assist with preparation and formatting of consulting documents, scopes of work, proposals, and training materials Support business filings including LLC formations, DBA registrations, and administrative documentation across multiple states Track internal and client project timelines and ensure follow-ups are completed Assist with coordination of internal meetings and client strategy sessions Provide general administrative support as needed to the CEO and consulting team Client Project Coordination Support Assist with coordination across multiple consulting projects simultaneously Support communication between clinic owners, vendors, contractors, and consulting partners Help track client launch timelines including: website readiness CRM onboarding preparation marketing sequencing staff hiring progress training scheduling Coordinate follow-up items after consulting meetings to ensure next steps stay on track Assist with preparation of client-facing materials and onboarding documentation Hiring & Recruiting Coordination Assist with coordination of hiring workflows across client practices nationwide Support: job description formatting candidate scheduling interview coordination offer letter preparation follow-up communication Track hiring progress across multiple roles including clinic managers, injectors, aestheticians, patient coordinators, and marketing staff CRM & Onboarding Workflow Support Support onboarding coordination for DAC’s Business Builder CRM platform Assist with: client intake tracking kickoff scheduling form collection coordination workflow readiness preparation calendar setup support Ensure required onboarding items are collected prior to kickoff meetings Track CRM readiness timelines alongside client launch schedules Communication & Coordination Maintain professional communication across: clinic owners providers vendors contractors marketing teams internal consulting staff Assist with coordinating updates between stakeholders Help ensure project details and timelines remain organized and documented Workflow & Process Support Assist with organizing internal workflows supporting consulting delivery Support documentation tracking across multiple projects Maintain structured project checklists and readiness trackers Help improve internal organization of shared documents and implementation timelines Qualifications & Skills ✔ Strong organizational and multitasking skills ✔ Experience supporting executives or consulting teams preferred ✔ Comfortable coordinating multiple projects simultaneously ✔ Excellent written communication and document formatting skills ✔ Familiarity with Google Workspace, Zoom, and CRM tools preferred ✔ Experience supporting hiring coordination workflows preferred ✔ Detail-oriented with strong follow-through ✔ Ability to work independently in a fast-paced environment Why Join DermAesthetic Consulting Group? Work directly alongside a nationally recognized consulting team in the aesthetics industry Gain exposure to medical spa startups and clinic growth strategy across the country Support the launch of luxury aesthetic and wellness clinics nationwide Be part of a fast-growing consulting firm helping shape the future of aesthetic medicine businesses Grow your experience in business operations, consulting coordination, and project workflow support Experience: Project management: 6 years Executive assistant: 5 years Reliable High Speed Internet Computer Health Insurance Monthly Stipend PTO Paid Holidays Remote Work 401(k) with Employer Matchin

Responsibilities

This role provides high-level administrative, coordination, and project support to the CEO, COO, and internal consulting team, ensuring smooth execution across client engagements and company initiatives. Responsibilities include managing complex calendars, preparing documents, tracking project timelines, and coordinating client launch activities, hiring, and CRM onboarding.