Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the Chief and Council and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

QUALIFICATIONS:

· Related PSE certification in an under/post graduate program and a minimum 6 years of related administrative and program experience;
· Ability to converse in the Cree language when doing community presentations;
· Advanced technological skill-sets, ability to do brief-notes, reports and proposal writing skills;
· Knowledge of First Nations government and non-First Nations governments, programs
· Legislation and policies related to OLCN’s Inherent & Treaty government mandate;
· Knowledge and understanding of First Nations culture, customs, and history;
· Experience with financial reporting and program budgets; and
· Extensive knowledge of First Nation communities, traditions and cultural protocols.
· Proven ability to management confidential and sensitive information
· Excellent verbal and written communication skills
· Strong organizing and prioritizing skills
· Excellent work ethic, independent and results-oriented
· Demonstrated knowledge and understanding of OLCN Human Resource Policy, mission and vision;
· Strong group facilitation and engaging skills;
· Resourceful problem-solving abilities
· Must be work in team environment
· Knowledge of MS software applications including Word, Excel, and PowerPoint;
· Must be maturity professional and punctual
· Must be able to work independently with minimal supervision.
· Valid Driver’s License and reliable transportation required.
· Willingness and ability to travel when required;
· Willingness and ability to work after hours and/or weekends when required
· Must agree to provide a police/criminal clearance
· Must be able to pass drug and alcohol testing as it is set out in the OLCN Human Resource Policy
· Must sign an Oath of Confidentiality

SKILLS AND ABILITIES:

Leadership – should have demonstrated leadership skills, deep knowledge of levels of government decision-making processes, a passion for political networking development as well effective collaboration skills. This also includes Interpersonal skills in order to interact with a variety of individuals at many different levels as well as presentation skills.
Communication – Possess superior communications skills, both verbal and written. Must be able to assimilate a great deal of information and frame it in simple, concise terms. As well as having a demonstrated ability to write persuasively and positively.
Technical – Must be able to function in a computerized environment. And possess an excellent knowledge of the current Microsoft Office software, including word processing, spreadsheet, database, and presentation computer program required. Provide proven technical ability to assist and review Government operations for positive effectiveness and getting results according to OLCN Constitution, legislation and policy.

ROLES & RESPONSIBILITIES:

· Provide direct administrative and office management support to the CEO as directed.
· Maintain the work schedules and calendars of the CEO.
· Prepare travel schedules, book travel arrangements, and make reservations for the CEO.
· Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events, and provide technical assistance, running PowerPoint etc.
· Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
· Prepare draft reports, background documentation, and research.
· Refer and/or redirect calls, e-mails, or visitors as required.
· Receive incoming mail
· Facilitate communications from department managers, business unit leaders, and project managers as per Directive
· Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.

OTHER DUTIES:

· As assigned from time to time from Office of the CEO