POSITION OVERVIEW

As the Executive Assistant to the CEO of a dynamic and rapidly growing care company, you will play a pivotal role in enabling the CEO to focus on strategic growth, problem-solving, and acquisition opportunities. Your responsibilities will revolve around managing the CEO’s communications, tracking and ensuring the execution of directives, preparing critical information, and organising day-to-day operations. This is an opportunity to be at the heart of a company’s expansion and make a meaningful impact by supporting its leader.

QUALIFICATIONS

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficient in office software (e.g., Microsoft Office, Teams, Power Point, Excel, Google Workspace,) and collaboration tools (e.g., Slack, Trello, Asana).
• High degree of discretion and professionalism.
• Ability to anticipate needs and exercise initiative.
• Strong problem-solving skills and a proactive mindset.

• Administrative Management:
• Oversee the CEO’s schedule, coordinate meetings, and prioritize tasks, minute take.
• Manage email correspondence, draft responses, and filter communications.
• Prepare detailed agendas, presentations, and briefing documents for meetings.
• Project Coordination:
• Track progress on CEO directives across departments, ensuring timely follow-ups.
• Handle special projects and initiatives as directed by the CEO.
• Maintain a dashboard of ongoing priorities for the CEO and wider team.
• Communication and Liaison:
• Act as a point of contact between the CEO and internal/external stakeholders.
• Coordinate with department heads to gather data and updates.
• Maintain professionalism and confidentiality in all interactions.
• Information Preparation:
• Conduct research and provide summaries, reports, or analyses as needed.
• Ensure the CEO has all necessary information ahead of meetings or decision-making.
• Operations and Problem-Solving:
• Proactively identify and resolve potential bottlenecks in the CEO’s workflow.
• Optimize processes and implement tools to enhance productivity.
• Manage administrative tasks such as expense tracking, document management, and travel arrangements.