Executive Assistant to CEO (Personal + Business Support) at Univacity Ltd.

, Lagos State, Nigeria -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Communication Skills, Time Management, Writing Skills, Tech-Savvy, CRM Experience, Organizational Skills, Proactive, Confidentiality, Discretion, Problem-Solving, Follow-Through, Calendar Management, Email Drafting, Spreadsheet Management, Meeting Coordination

Industry

Education Management

Description

Univacity Ltd. is hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs. You’ll help keep the CEO organized, focused, and moving fast—owning schedules, communications, follow-ups, and operational details with high accuracy and discretion. This role is ideal for someone who is detail-oriented, sharp, calm under pressure, and exceptionally organized, with strong communication skills and comfort working with modern tools. Key Responsibilities Executive Support Manage daily calendar: scheduling, rescheduling, confirmations, and agenda preparation Book meetings and calls; coordinate across multiple time zones Track priorities, deadlines, and deliverables; send reminders and follow-ups Prepare meeting briefs, notes, action items, and follow-through Communication & Admin Manage inbox: triage, respond on behalf of CEO, draft professional emails Maintain documents, reports, and templates (Docs/Word) Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting Keep CRM updated and accurate; support business development workflows Execution & Errands Support execution of executive tasks and light operations Run occasional personal errands and logistics (as needed) Coordinate travel, bookings, and reservations (if required) What We’re Looking For Highly detail-oriented with strong ownership and follow-through Soft-spoken, professional, and emotionally intelligent communicator Excellent time management and ability to prioritize independently Strong writing skills (email drafting, documents, summaries) Comfortable with analytics/tracking and reporting Requirements Required Skills / Tools Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar) Spreadsheets: formulas, filters, structured tracking CRM experience (HubSpot, Zoho, Salesforce, or similar) Tech-savvy: learns tools quickly, sets up workflows, uses reminders/automation Basic understanding of business development processes is a plus Nice to Have Previous experience as an Executive Assistant / PA to a founder or C-level leader Experience with meeting minutes, client coordination, and pipeline follow-up Familiarity with tools like Notion, Trello/Asana, Slack, Zoom/Meet Working Style / Expectations High confidentiality and discretion Strong responsiveness during working hours Proactive: spots issues before they become problems Organized and consistent in documenting tasks and updates

Responsibilities

The Executive Assistant will manage the CEO's daily calendar, schedule meetings, and track priorities. Additionally, they will handle communication, prepare meeting briefs, and support both business and personal tasks.