Company: OK Tomorrow – http://oktomorrow.xyz
Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)
Position Type: Part-time, 15-20 hours per week
Compensation: $20,000 - 30,000 annually, based on experience and fit

ABOUT US

We are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations.

POSITION OVERVIEW

We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail.

QUALIFICATIONSREQUIRED EXPERIENCE & SKILLS

• 10+ years of experience as a personal assistant, executive assistant, or house manager
• Experience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc).
• Very strong communication and interpersonal skills (you must love people)
• Proven track record of success coordinating complex tasks with high attention to detail
• Experience managing both professional and personal responsibilities
• Comfortable handling confidential and sensitive information

TECHNICAL REQUIREMENTS

• Proficiency with Apple ecosystem (iPhone, MacBook)
• Experience with Google Workspace (Gmail, Google Calendar, Google Drive)
• Familiarity with Notion (preferred but not required)
• General comfort with technology and learning new platforms

KEY RESPONSIBILITIESEXECUTIVE SUPPORT

• Manage complex calendar scheduling and coordination
• Client relationship management
• Outbound communication, email management, and correspondence
• Coordinate travel planning and logistics for business trips and speaking engagements
• Provide meeting coordination and follow-up support
• Forward planning, and management of priority task tracking

ADMINISTRATIVE TASKS

• Maintain organized filing systems and documentation
• Handle confidential information with discretion
• Support project coordination as needed
• Assist with workshop and speaking engagement logistics