Executive Assistant to CEO at Sydney Adventist Hospital

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

130000.0

Posted On

07 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Board Coordination, Meeting Minutes, Report Preparation, Event Coordination, Discretion, Time Management, Professionalism, Written Communication, Verbal Communication, Administrative Excellence

Industry

Hospitals and Health Care

Description

* Join NSW’s largest private hospital. We are not-for profit & for purpose! * EA to our approachable and hard-working CEO * Key member of our friendly and collaborative executive support team Taking care of people is our reason for being   At Sydney Adventist Hospital, fondly known as the San, caring for people is at the core of who we are. It’s what drives us to deliver exceptional outcomes for our patients and it’s a shared sense of purpose that extends to everyone who works here. When you join our team, you’ll feel valued and supported by our strong commitment to learning, flexibility, great benefits and a positive culture of teamwork and cooperation.  The exceptional remuneration & benefits we offer are * As a not-for-profit, we offer salary packaging (of up to $9,010 per FBT year), that can reduce the amount of tax you pay. This can leave you with thousands of dollars more in your pocket each year. * Up to 14 weeks paid parental leave (for permanent employees). * An additional leave day between Christmas and New Year each year. * Discounted gym membership for you and your family, using Fitness Passport. * Beautiful campus with lots of amenities including, numerous cafés, gift shop, florist, pharmacy and even a hairdresser. * Plus, so many more. What you will be doing in this role In this crucial full time Executive Assistant role, you will provide comprehensive administrative and operational support to our CEO and contribute directly to the success of our organisation as part of our wider collaborative executive support team. This is a dynamic role operating in a fast-moving environment, requiring exceptional organisation, responsiveness, discretion and the ability to confidently manage competing priorities while maintaining a high standard of professionalism and accuracy. The role incorporates a broad range of Executive Assistant responsibilities, including: * Complex calendar management and scheduling. * Answering and screening calls and welcoming visitors to the CEO office. * Email and correspondence management. * Coordinating Board and Executive Leadership meetings. * Preparing agendas, papers and minutes for meetings. * Preparing presentations, reports and briefing documents for the CEO. * Coordinating internal and external events. You will also provide day-to-day supervision and support to the Executive Support Officer (ESO), who assists the CEO office and wider Executive team. Who we are looking for To be considered for this position, you will be an accomplished, approachable and highly capable Executive Assistant with proven experience supporting C-Suite or senior executive leaders within a complex and fast-paced environment. You will thrive in a role that requires agility, sound judgement and the ability to remain calm and organised while managing shifting priorities and tight timeframes. You will be proactive, solutions-focused and confident working with a high degree of autonomy. Along with your bright, positive and collegial approach, you will bring: * Exceptional organisational and time management skills. * Strong attention to detail and administrative excellence. * A high level of discretion, professionalism and confidentiality. * Flexibility and the ability to adapt quickly to changing priorities. * Strong written and verbal communication skills. * Experience coordinating executive and Board-level meetings. * Australian full & unrestricted work rights, as unfortunately visa sponsorship is not offered for this role. Ideally, you will also have experience using meeting management software such as Convene or similar. This is an excellent opportunity to join our incredible team, work closely with our amazing CEO and contribute to an organisation that is truly making a difference every day. Salary Guide $115-$130K (includes base salary, superannuation & our NFP salary packaging tax benefit) About Us  Adventist HealthCare owns and operates San Day Surgery, Hornsby, and the Sydney Adventist Hospital (fondly known as the San). The San is NSW’s largest private hospital. Founded in 1903, we are proudly faith-based and have a proven history of being industry pioneers in ground-breaking research and delivering superior patient care. As a not-for-profit, we continually reinvest in cutting-edge technology and facilities, providing exceptional outcomes for our dedicated team of 2400+ employees, 1400 Accredited Medical Officers, 300 volunteers and the community we serve. What to expect Please know that employment with Adventist Healthcare requires: * A National Police Check and * Two professional working reference checks How to apply If you want to be part of our exceptional team, then we’d love to hear from you. Just click on the ‘Apply’ button. Applications close on Sunday, 17 May. Please note that applications will be reviewed as they are received, and suitable candidates may be progressed to interview prior to the closing date. We therefore encourage you to apply now to avoid missing this opportunity. If you would like to know more, then please feel free to contact Caroline Casey, Talent Acquisition Manager, at careers@sah.org.au [careers@sah.org.au] Please note: no applications via email will be accepted.

Responsibilities

Provide comprehensive administrative and operational support to the CEO, including complex calendar management and board meeting coordination. Supervise the Executive Support Officer and manage internal and external communications and events.