Executive Assistant to Chief Executive Officer at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

100000.0

Posted On

13 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive-level Administrative Support, Secretarial Support, Committee Secretariat Support, Managing Communications, Schedule Coordination, Travel Arrangements, Operational Support, Stakeholder Relationship Management, Organisational Skills, Prioritisation, Problem-Solving, Collaboration, Initiative, Confidentiality Management, Minute-Taking, Microsoft Office Suite

Industry

Education Management

Description

Overview: Circa $100,000 + 12% superannuation Full-time, fixed term until the end of September 2026 Work in a brand-new office building in Melbourne’s CBD – located on Franklin Street, with easy access to public transport and a short walk to the Queen Victoria Market Hybrid working arrangements – a mix of WFH and office days Access to benefits such as discounts on RMIT childcare services, gym membership, and an Employee Assistance Program (EAP) Our values – Passion | Impact | Inclusion | Integrity | Courage | Imagination About RMIT University Pathways (RMIT UP) RMIT UP, owned by RMIT University, provides education solutions for students, academics, and professionals in Australia and globally. Our mission is to offer transformative learning experiences and pathways that open global opportunities, guided by RMIT’s values of inclusion, imagination, integrity, courage, passion, and impact. We place student and customer experience at the forefront of everything we do. Our key programs include Foundation Studies, ELICOS English for Academic Purposes (EAP), language testing, and Informit, a leading research database focused on Australasian content. About the role The Executive Assistant to the CEO is responsible for ensuring the smooth operation of the Office of the CEO at RMIT UP by providing high-level administrative and secretarial support. Key responsibilities include managing communications with stakeholders, coordinating the CEO's schedule and travel arrangements, and providing operational support to the CEO and Executive Leadership Team. The role will involve flexible work arrangements and occasional out-of-hours support. Additionally, you will act as the Committee Secretariat for various RMIT UP Committees. About You You are a highly organised and proactive professional with a demonstrated ability to support senior executives in a fast-paced environment. Your strong interpersonal and communication skills enable you to build effective relationships with internal and external stakeholders at all levels. You bring: Extensive experience providing executive-level administrative, secretarial support and committee secretariat support. Exceptional organisational skills, with the ability to manage competing priorities, meet deadlines, and maintain a high level of accuracy and attention to detail, along with strong problem-solving abilities. A collaborative and flexible approach, with the confidence to work independently and take initiative where needed. Proven ability to manage sensitive and confidential information with discretion and professionalism. Excellent written and verbal communication skills, including minute-taking and preparation of professional and Committee documentation. High-level digital literacy, particularly with Microsoft Office Suite and MS Teams. What we offer you We value our people and are committed to providing a supportive, inclusive, and rewarding work environment. As part of our team, you’ll enjoy: Exclusive employee discounts at leading retailers. A strong focus on health and wellbeing, including RMIT-subsidised gym memberships, Employee Assistance Program (EAP) access and discounted childcare options. Access to professional development training via LinkedIn Learning. A positive workplace culture with a staff reward program, and a staff wellbeing program. To Apply Please submit your CV and a cover letter addressing your suitability for this position by clicking on the ‘Apply’ link. Cover letters should be addressed to HR. Email HR: applications.rmit.up@rmit.edu.au (Please note: Applications will NOT be accepted via this email. To apply, submit your application via our website’s careers page www.rmit.edu.au/up.) Please note that we review and interview applications on a rolling basis, so we encourage you to apply as soon as possible rather than waiting until the closing date. For more details, refer to the Position Description: http://www.rmit.edu.au/content/dam/rmit/au/en/careers/position-descriptions/pd-executive-assistant-to-the-ceo.pdf Pre-employment Checks: Appointment is subject to a successful Working with Children Check and National Police Check. Our Commitment to Inclusion At RMIT UP, we foster a culture of safety, wellbeing, and inclusion, ensuring everyone feels valued and respected. We embrace diversity and treat all individuals with fairness, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspectives, or experiences. We are an equal opportunity employer committed to being a child-safe organisation. We actively encourage applications from all sectors of the community, including Aboriginal and/or Torres Strait Islander candidates. As a Disability Confident Recruitment Team, we are happy to adjust the recruitment process to meet accessibility needs. Please contact us at applications.rmit.up@rmit.edu.au with your preferred communication method, and we will be in touch to discuss your requirements. Read our Child Safety Policy: Child Safety Policy We are a Circle Back Initiative Employer – we commit to responding to every applicant. Applications Close: 5 Apr 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

The Executive Assistant to the CEO is responsible for ensuring the smooth operation of the Office of the CEO at RMIT UP by providing high-level administrative and secretarial support. Key responsibilities include managing communications, coordinating the CEO's schedule and travel, providing operational support, and acting as the Committee Secretariat for various committees.