Executive Assistant to Chief Legal Officer at Western Digital

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

0.0

Posted On

21 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Planning, Communication, Project Management, Travel Management, Relationship Building, Attention to Detail, Time Management, Discretion, Professionalism, Team Player, Initiative, Emotional Intelligence, Interpersonal Skills, Resourcefulness, Solutions-Oriented

Industry

Computer Hardware Manufacturing

Description

Company Description At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, WD_BLACK™ Professional brands. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. Job Description We are seeking an Executive Assistant (EA) for the Chief Legal Officer of Western Digital. Reporting to the CLO, you will partner closely with the CLO’s Chief of Staff and other senior Legal leaders to execute the legal agenda. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CLO while carefully balancing relationship building across the business, and with external stakeholders. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently. You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of discretion and professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting a CLO for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary. Responsibilities: Calendar Management: ensure the CLO’s time is well organized and used to best support the goals of legal and the broader company, ensuring the CLO’s complex calendar is up to date at all times. Meeting Planning and Organization: Assist the Legal Chief of Staff in the planning and organizing of internal and external meetings, team offsites, country visits, and other meetings. General Enquiries: Act as the source for enquiries into the CLO’s office and the ability to refer routine matters to appropriate parties. Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable. Tool Management: Manage expense reports, SOWs and POs, and be savvy with WD’s internal tools such as M365, Co-Pilot, OneDrive etc. Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips. Communication: Facilitate seamless communication between the CLO and internal/external stakeholders. Projects: Partners with Legal Chief of Staff and other senior Legal leaders on special projects, as needed. Travel: Manage the CLO’s travel needs, including planning optimum travel arrangements, arranging ground transport and hotel arrangements, processing of passports, visas, etc. Community: Build the necessary communities to further drive your own development, and to support your peers across the business. Partnerships: Be proactive in working with the ELT EA community to address issues, manage schedule conflicts, etc. Board of Directors: Scheduling Board and committee meetings and meetings with management or other Board members, and managing board travel and expenses. Relationship Building: Build strong relationships across all levels of the organization and with key external partners and Board of Directors. Qualifications Minimum of 8 years supporting an Executive Vice President / Senior Vice President (equivalent), of a large public company, preferably a Chief Legal Officer Extensive experience liaising with a Board of Directors for a large public company. Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint Highly organized, resourceful, and detail-oriented Thrives under pressure and adapts quickly to changing priorities. Ability to prioritize and manage multiple tasks at the same time Proactive, resourceful, and solutions-oriented. Ability to work unsupervised, and at a fast pace. Utmost integrity and professionalism Excellent written and oral communication skills Excellent time management skills Must be a team player, able to work across multiple different teams Ability to carefully manage the time of the CLO, while also ensuring legal is approachable and easy to deal with Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success Executive presence and excellent judgment. High emotional intelligence and interpersonal acumen. Daily presence at WD’s Great Oaks office is required. Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here. Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. LI-JS1

Responsibilities

The Executive Assistant will manage the CLO's calendar, organize meetings, and facilitate communication with stakeholders. Additionally, the role involves managing travel arrangements and supporting special projects within the legal team.