Executive Assistant to Chief Medical Officer at Sydney Adventist Hospital

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Sep, 26

Salary

0.0

Posted On

21 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Administrative Efficiency, Stakeholder Engagement, Meeting Coordination, Digital Workflow Optimization, Microsoft Teams, SharePoint, Microsoft Office, Medical Governance, Medico-legal Correspondence, Process Improvement, Time Management, Written Communication, AI Tools, Organization, Adaptability

Industry

Hospitals and Health Care

Description

* Join NSW’s largest private hospital. We are not-for profit & for purpose! * Be a key driver in implementing modern digital ways of working * Work alongside respected medical leaders in a supportive and collaborative environment  Taking care of people is our reason for being   At Sydney Adventist Hospital, fondly known as the San, caring for people is at the core of who we are. It’s what drives us to deliver exceptional outcomes for our patients and it’s a shared sense of purpose that extends to everyone who works here.   When you join our team, you’ll feel valued and supported by our strong commitment to learning, flexibility, great benefits and a positive culture of teamwork and cooperation.     The exceptional benefits we offer are * As a not-for-profit, we offer salary packaging (of up to $9,010 per FBT year), that can reduce the amount of tax you pay. This can leave you with thousands of dollars more in your pocket each year. * Up to 14 weeks paid parental leave. * An additional leave day between Christmas and New Year each year. * Discounted gym membership for you and your family, using Fitness Passport. * Beautiful campus with lots of amenities including, numerous cafés, gift shop, florist, pharmacy and even a hairdresser. * Plus, so many more. What you will be doing in this role This is a newly created role, reporting to the Chief Medical Officer (CMO) where you will provide high-level executive and administrative support to ensure the smooth day-to-day operation of the Office of the CMO. This is an on-site role, ideal for an experienced professional who thrives in a fast-paced environment, enjoys building strong relationships, and is confident using digital tools and technology to improve workflow efficiency. In this role you will: * Support a digitally enabled executive office using Microsoft Teams, SharePoint and emerging AI tools. * Identify and implement process improvements to enhance administrative efficiency. * Coordinate meetings, agendas, papers, minutes and follow-up actions for key medical governance committees. * Support doctor engagement communications including newsletters, memos and updates. * Assist with medico-legal and complaints processes, including preparing correspondence and legal liaison. * Track actions, timelines and deliverables across multiple priorities. This is a rewarding opportunity to work alongside respected medical leaders and contribute to the delivery of quality healthcare services in a supportive and collaborative environment. You’ll join a professional and values-driven team that embraces innovation and continuous improvement.  Who we are looking for You are a highly organised and adaptable Executive Assistant or Senior Administrator who thrives in a role that requires agility, sound judgement and the ability to remain calm and organised while managing shifting priorities and tight timeframes. You will be proactive, solutions-focused and confident working with a high degree of autonomy. Along with your bright, positive and collegial approach, you will bring: * Previous experience in a similar administrative role, ideally within healthcare or a complex environment. * Strong written communication and stakeholder engagement skills including confidence communicating with senior clinicians and executives. * Excellent organisational skills and attention to detail. * Confidence using Microsoft Office, Teams, SharePoint and other digital platforms. * Interest in AI and technology-driven process improvement. * This in an on-site role, where you will become embedded and cherished as part of our collaborative team. Ideally, you’ll have flexibility to attend occasional evening committee meetings. About Us Adventist HealthCare owns and operates San Day Surgery, Hornsby, and the Sydney Adventist Hospital (fondly known as the San). The San is NSW’s largest private hospital.  Founded in 1903, we are proudly faith-based and have a proven history of being industry pioneers in ground-breaking research and delivering superior patient care. As a not-for-profit, we continually reinvest in cutting-edge technology and facilities, providing exceptional outcomes for our dedicated team of 2400+ staff members and the community we serve. What to expect Successful candidates will be required to complete a range of pre-employment checks and assessments. These vary and could include professional references, functional questionnaire, a national police check, working with children check, vaccination evidence, among others.   How to apply  If you see yourself in this role, then we’d love to hear from you. Simply click on the ‘Apply’ button and we’ll keep you up to date on how your application is progressing. Please note that this is subject to change and applications will be reviewed as they are received and progressed to interview and appointed if deemed suitable. Therefore, we encourage you to Apply Now to avoid disappointment. If you would like to know more, then please feel free to contact our Talent Acquisition Partner, Olivia Jacobs on careers@sah.org.au [careers@sah.org.au]. Please note that no applications via email will be accepted.  Recruitment Agencies, thanks for thinking of us. However, we do not accept unsolicited calls or resumes from recruitment agencies.

Responsibilities

Provide high-level executive and administrative support to the Chief Medical Officer to ensure smooth daily operations. Responsibilities include coordinating medical governance committees, managing doctor engagement communications, and implementing digital process improvements.