WHERE YOU’LL WORK:

At OVO, we understand that a one size fits all approach doesn’t work for everyone. That’s why we created the OVO Way of Flexibility.
This role is based in London, providing a dedicated space for collaboration, connection and teamwork. There’s an expectation to be in for company meetings, board meetings, team events and occasional travel when needed to support on the ground for the COO team and within the Assistants Team.

OH, AND ONE LAST THING…

We’d be thrilled if you tick off all our boxes, yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!
If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible

ROLE OVO-VIEW

Team: Assistants Team
Salary banding: £48,250 - £69,480
Experience: Mid-Level
Working pattern: Full-Time
Reporting to: Lead Executive Assistant
Sponsorship: Unfortunately we are unable to offer sponsorship for this role.
This role in 3 words: Fast, Varied, Collaborative
Top 3 qualities for this role: Adaptive, Resilient, Solution Focussed

THIS ROLE IN A NUTSHELL:

This role is an excellent opportunity for an experienced and business focused EA to join a fast paced team with a broad remit. Operations is the largest function within OVO (with over 80% of our people) and is responsible for all customer facing in-life experiences.

The ideal candidate will have proven EA experience at C-Suite level in a fast moving, tech organisation, ideally supporting within Operations area or will have a genuine interest and awareness of the industry. Some qualities that are key to the success of the role are listed below;

• Influential on team - pushes and holds accountable to deadlines without ego - Self awareness as well as business/team awareness
• Team player - Collaborating and being part of assistants community, sharing knowledge, learning where appropriate to correct audiences at correct times
• Communication - Excellent written and verbal communication with a natural ability to effectively communicate across all levels and build strong working relationships with key stakeholders
• Organisation - Ability to prioritise workload and demonstrate adaptability while simultaneously owning several ever-changing projects
• Goal and deadline oriented - Self-driven and motivated, with an ability to show initiative in all situations and the ability to take ownership for actions
• Strict confidentiality – this role is party to highly sensitive information important in protecting our employees and our business
• Flexibility to travel - This role requires regular travel and there is an expectation to travel with the team/ leaders as and when requested/ required (between London/ Bristol/ Scotland)
• Management - You will be happy to work as part of a collaborative team and manage assistants within Operations are direct reports of the COO by coaching, mentoring and providing general support. You will also work closely with senior EAs / line managers to set the standard for ways of working by being a resource for information and processes
• Adaptable - There may be other ad hoc support required at times if requested by your line manager, the COO and their leadership team. The Assistants team at OVO work closely by sharing knowledge, collaborating and acting as a department in the business. Cover for other EAs is standard and will be required during annual leave periods and occasionally leaning into other areas of the business as and when needed.

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

• You will be part of the Assistants team, reporting into the EA to the CEO. This is a great opportunity for a business focussed EA who would like to join a fast paced, tech organisation where EAs provide strategic support, regularly collaborate and act as a department
• This is an excellent opportunity for a business focussed EA who would like to gain further exposure in a fast-paced technology environment with a genuine interest in looking to build a strategic partnership. You will be of invaluable support to the COO and set the standard as Senior EA for the wider Assistant team within the Operations area.
• This is a hybrid role, with travel required into our London office (minimum 3 days a week) and wider travel to events and/or our hubs in Bristol and Scotland is also to be expected on a monthly basis depending on events, projects/ support requirements etc

You will provide strategic Executive Assistant support to the COO and their leadership team, the role is an extremely fast paced and varied role with the need for a proactive, agile approach to problem solving, the role includes but is not limited to the key responsibilities outlined below;

• Provide 360 support to the COO, acting autonomously on their behalf and helping with priority setting / workload management
• Event support including planning engagement events across operations including but not limited to Leadership off-sites, Monthly meetings, Village halls, Training, Plan Zero days etc. As well as running the logistics for the day of the event (e.g. room set up, catering, materials, etc.)
• Arrange local, national and international travel and support with co-ordinating complex itineraries and building agendas for trips
• General administrative tasks such as booking travel, processing expenses, booking restaurants, processing invoices, raising purchase orders etc
• Full inbox management - managing incoming emails, responding on behalf of the COO, flagging emails accordingly and archiving old mail while keeping a high level of confidentiality
• Complex and proactive diary management - a combination of in day and forward management as well as arranging meetings across several timezones with various internal and external stakeholders
• Engagement - eyes & ears, supporting with team engagement strategies plus acting as key communicator
• External and internal stakeholder management/ representation of the COO office
• Strategic partnership/ collaboration with the COO and their leadership team.
• Collaboration with the Assistants tea