The Executive Assistant (EA) will work closely with the Chief People Officer (CPO) to assist in the accomplishment of their day-to-day tasks and providing confidential technical and administrative support, whilst coordinating competing priorities.
A visible representative of the Firm, the role will work alongside our Central Management team’s Executive Assistants to deliver a cohesive and efficient service to support the achievement of the Firm’s strategic goals and objectives.
This is a fixed term contract role (14 months) to cover a period of maternity leave.

• Responsibility for the CPO’s diary management and meeting scheduling across various time zones - monitoring responses and ensuring smooth running of recurring bookings as well as all meeting logistics.
• Proactively manage and monitor the CPO’s inbox, flagging urgent items and drafting emails where appropriate.
• Prepare Fee Earner Promotions timetables and oversee the process, collating and distributing papers and coordinating communications cascade as required.
• Preparing papers for meetings and ensuring the CPO is fully prepared for the week/day ahead.
• Attending meetings, taking and distributing action points and detailed minutes as required.
• Providing secretarial support for HR led meetings, such as the Staff Liaison Group and Future Firm Group.
• Act as a central point of communication between colleagues, external clients and the CPO.
• Ability to answer questions, queries and provide updates on key HR Projects and Process as appropriate.
• Working closely with all other EAs, the Firm’s Central Management team and other Business Services Directors to ensure alignment on work priorities and upcoming events
• Preparing / amending confidential HR papers for Management Committees.
• Organising and managing HR Leadership Team Meetings, HR Team meetings, HR new joiner meetings, away-days and social events where required.
• Provide support for strategic and ad-hoc projects that are managed and lead by the HR Leadership Team.
• Provide support for cycle processes that are led by the HR Leadership Team such as Salary Review.
• Coordinate and track HR Budgets for CPO, including preparation and submission of HR Budget for annual budget process.
• Supporting the production and sign off of key internal HR communications.
• Organising all regional and international travel arrangements and bookings for the CPO where required, including visas.
• General administration including preparing documents and proof reading, proper and efficient filing of notes and documents and processing expenses and invoices in a timely manner.
• Build strong relationships across the whole firm to enable efficient problem solving and to build knowledge of how the firm operates.
• Coordinate the annual performance review process for all direct reports of the CPO.
• Be a visible and professional representative of the Firm, meeting and greeting visitors at all levels of seniority.
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
• Providing support to the other CMT EAs as appropriate, including supporting key events such as Partner meetings and conferences
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.PERSON SPECIFICATION
• Understanding the sensitive information this role exposes and able to maintain confidentiality and discretion at all times.
• Strong communicator able to work with Partners, Directors and senior stakeholders within the business.
• Able to juggle competing priorities and adopt a flexible approach.
• Proactive and demonstrable experience of using initiative and able to apply good judgement on when to consult.
• Excellent knowledge of Microsoft Office Packages, such as word, excel and PowerPoint with a focus on accuracy and attention to detail.
• Highly organised, efficient and accurate and able to ‘step in’ to meetings if the Executive is delayed.
• Ability to build trusting relationships with Partners and colleagues and demonstrate good influencing and negotiating skills.
• Previous experience within a partnership is essential, preferably a law firm.
• Strong attention to detail, ability to proofread and correct errors.
• Be an ambassador and key liaison for the CPO with internal and external contacts.
• Understanding of financial experience and commercial processes would be beneficial.