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Executive Assistant to Co-Founder (Law Firm) at Kelleher & Holland LLC
North Barrington, Illinois, United States -
Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

0.0

Posted On

12 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Administrative Support, Calendar Management, Communication Skills, Proofreading, Document Formatting, Research Skills, Confidentiality, Microsoft 365, Adobe Acrobat, Time Management, Typing Speed, Collaboration Tools, AI-Assisted Tools, Legal Technologies

Industry

Legal Services

Description
Description Position Summary We are seeking an experienced Executive Assistant to provide high-level administrative and personal support to the Co-Owner of our law firm. This role requires exceptional professionalism, discretion, strong communication skills, and advanced proficiency with modern office and legal technologies. Key Responsibilities Provide direct administrative and personal support to the Co-Owner Manage a complex calendar, appointments, meetings, travel, and project days Screen and respond to phone calls, emails, and electronic communications Communicate with clients on behalf of the Co-Owner and summarize key matters Draft, proofread, and format correspondence, engagement letters, and documents Transcribe voicemails and dictated messages Conduct internet and legal-related research as requested Organize files, track expenses, and manage continuing education records Maintain strict confidentiality and work independently Follow firm directives and complete additional projects as assigned Requirements Required Skills & Qualifications 5+ years of executive assistant or senior administrative experience (law firmp referred) Excellent written and verbal communication skills; strong proofreading ability Highly organized with strong time-management skills Typing speed of 60 WPM or higher Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) Strong working knowledge of Adobe Acrobat (PDF editing, redaction, e-signatures) Experience with chat/collaboration tools and cloud-based document systems Comfort using modern and AI-assisted productivity tools Education Associate or Bachelor’s Degree and/or equivalent professional experience.
Responsibilities
The Executive Assistant will provide high-level administrative and personal support to the Co-Owner of the law firm, managing calendars, communications, and documentation. Additional responsibilities include conducting research and maintaining confidentiality while completing various projects.