Executive Assistant to COO at Downer Group

, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Email Management, Meeting Coordination, Travel Coordination, Expense Management, Purchase Order Management, Invoice Management, Report Preparation, Presentation Preparation, Board Paper Preparation, Records Management, Emotional Intelligence, Microsoft Office, M365 Capability, Attention To Detail, Discretion

Industry

Civil Engineering

Description

At Downer, we plan, build and sustain communities by putting people at the heart of everything we do. We are committed to creating a safe, inclusive and high-performing workplace where our people can thrive. We are currently seeking an experienced Executive Assistant to provide high-level, trusted support to the Chief Operating Officer – Transport & Infrastructure, working closely with the Senior Leadership Team in a fast-paced, complex environment. ABOUT THE ROLE As the Executive Assistant, you will play a critical role in enabling the effectiveness of the COO by managing competing priorities, coordinating executive-level activities, and supporting strategic initiatives aligned to Downer’s Strategic Plan. This role requires sound judgement, discretion, and the ability to anticipate needs while building strong relationships across the business. KEY RESPONSIBILITIES • Proactive diary, email and meeting management • Coordination of executive and leadership meetings • Travel, expense, purchase order and invoice management • Preparation of executive reports, presentations and board papers • Coordination of monthly reporting cycles • Event and offsite support • Confidential document and records management • Continuous improvement of administrative processes • Active commitment to Zero Harm ABOUT YOU You are an experienced Executive Assistant with strong organisational skills and a professional, service-focused approach. You thrive in complex environments and are confident supporting senior leaders. You will bring: • 5+ years’ experience supporting senior executives • Business Administration qualification (preferred) • Advanced Microsoft Office and M365 capability • Excellent communication and attention to detail • High emotional intelligence and sound judgement • A proactive, solutions-focused mindset WHY DOWNER • Values-driven organisation committed to Zero Harm • Opportunity to work closely with senior leadership • Inclusive and supportive culture • Career development opportunities Downer is an employer that embraces diversity and is committed to providing a safe and inclusive workplace for all.

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Responsibilities

The Executive Assistant will manage competing priorities, coordinate executive-level activities, and support strategic initiatives aligned with Downer’s Strategic Plan for the Chief Operating Officer – Transport & Infrastructure. Key duties include proactive diary/email management, coordination of leadership meetings, handling travel and expenses, and preparing executive documentation.