Executive Assistant to COO at Perpetual Limited

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Judgement, Confidentiality, Stakeholder Management, Resilience, Adaptability, Attention To Detail, Written Communication, Verbal Communication, Analytical Skills, Microsoft Office, Digital Literacy, Collaboration Tools, Commercial Acumen, Problem Solving, Time Management

Industry

Financial Services

Description

Be part of a culture where ideas matter and growth is encouraged Join a collaborative, high‑trust environment where your judgement, initiative and professionalism truly matter Be the strategic anchor supporting two COOs and shaping how our business operates at the highest level Perpetual Group is an ASX-listed company (ASX:PPT) headquartered in Sydney, Australia, currently consisting of 11 leading brands across three distinct businesses: Asset Management, Wealth Management and Corporate Trust. Perpetual Asset Management is a global multi-boutique asset management business offering an extensive range of specialist investment capabilities through seven boutiques and brands in key regions globally. Within Australia, Perpetual and Pendal have a broad range of capabilities across Australian and global equities, credit, fixed income, multi-asset and ESG. We have a growing presence in the US, UK and Europe through our brands Barrow Hanley, Trillium, JO Hambro, Regnan and TSW. About the role We’re looking for a highly organised, proactive and trusted Executive Assistant to support our Group Chief Operating Officer and the Chief Operating Officer for Perpetual Asset Management Australia. You’ll be the central coordination point for two complex executive portfolios - ensuring seamless operations, clear prioritisation, and a well‑run rhythm of business. This role is critical to keeping both COOs focused on what matters most. You’ll operate as a connector across the organisation, a problem‑solver, and a steady hand in a fast‑moving environment. Your contribution will help our leaders remain effective, informed and impactful. Key Responsibilities: Operate a single, professional “front door” for the COOs - triaging requests, balancing priorities and protecting focus time. Establish and maintain joint operating rhythms including weekly priorities, decision forums and action tracking. End‑to‑end ownership of two complex executive calendars, including preparation, prioritisation and contingency planning across time zones. Coordinate domestic and international travel, logistics for conferences, workshops, offsites and leadership events. Prepare and quality‑assure presentations, leadership packs, Board and Committee papers; manage deadlines and version control. Support COO‑led governance and steering forums by coordinating papers, logistics and actions. Build strong relationships with senior internal and external stakeholders, vendors and partners across Operations, Technology, Risk, Finance and Corporate Functions. Support leadership communications, events and team activities. Draft internal communications and talking points; maintain accurate intranet content. Process invoices, expenses and purchase orders; track EA‑managed budget lines when required. Maintain distribution lists, shared mailboxes and collaboration spaces with strong confidentiality and information security practices. What We’re Looking For: HSC or equivalent; tertiary qualifications preferred. Minimum 5 years’ experience supporting C‑Suite or Group Executive‑level leaders. Experience in financial services; global exposure desirable. Strong judgement, confidentiality and stakeholder management capability. Resilience and adaptability in fast‑paced, dynamic environments. Experience supporting technology or operations executives advantageous. Exceptional organisational skills, attention to detail and ability to anticipate needs. Excellent written, verbal and analytical skills. Advanced Microsoft Office capability (PowerPoint, Excel, Word, Outlook). Strong digital literacy and experience with collaboration tools (Teams, SharePoint). Ability to manage deadlines and priorities for two executives simultaneously. Commercial acumen and ability to quickly grasp business context. How we work Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve. Employee benefits Work from anywhere in Australia for up to one month each year An annual allowance to empower you to prioritise your personal wellbeing Study support and commitment to supporting professional development Diversity and inclusion Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy A growing number of employee-led networks who work to raise awareness and drive continued change We support over 50 First Nations Communities, helping to secure the communities' future. We encourage applications from Aboriginal and Torres Strait Islander People We’re committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive. Perpetual is an ASX-listed, diversified financial services company which has been serving clients since 1886. Across our four business divisions - Perpetual Asset Management Australia, Perpetual Asset Management International, Perpetual Private and Perpetual Corporate Trust - we aim to protect and grow our clients' wealth, knowing that by doing so we can make a difference in their lives. Trust is earned, every day. We have been earning the trust of our clients for more than 130 years and pride ourselves on our long-standing client relationships - some of which span five generations. Each and every day our people bring to life our enterprise behaviours – Stretch, Own It, and Make an Impact. The Perpetual team is diverse, expert and driven by the belief that we can make a difference in the lives of our clients. We value integrity, skill and teamwork and seek to find the best in each individual. Our reward is personal and professional development and the pride that comes from doing the best for our clients. In 1885, a committee of business and professional people, including future Prime Minister, the Honourable Sir Edmund Barton, gathered in Sydney for the purpose of forming a trustee company. Perpetual Trustee Company Limited was formed on 28 September 1886 and since then has been entrusted by generations of Australians to manage, grow and protect their wealth. Through wars, recessions and financial crises, we have continually evolved to meet the challenges of constant social, technological and economic change. Our core values and financial principles have endured through time and will continue to endure.

Responsibilities

The Executive Assistant will support two COOs by managing their complex calendars, coordinating travel, and ensuring seamless operations. This role is essential for maintaining focus and effectiveness for the leadership team.