Executive Assistant to Executive Director Water Services at Napier City Council

Napier, Hawke's Bay, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

86200.0

Posted On

20 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organised, Proactive, Time Management, Report Preparation, Meeting Coordination, Diary Management, Email Management, Travel Coordination, Governance Processes, Stakeholder Relationship Building, Discretion, Professionalism, Microsoft Office, Process Improvement, Communication

Industry

Government Administration

Description

Napier City Council is looking for a capable and trusted Executive Assistant to support our Executive Director Water Services. This is a key role within a busy and high-performing directorate. You’ll be at the centre of it all managing day-to-day priorities, coordinating reporting, and making sure things run smoothly behind the scenes. Working closely with the Executive Director and Water Services Leadership Team, you’ll help keep workflows moving, information flowing, and deadlines on track. Your ability to stay organised, think ahead, and build strong working relationships will make a real difference. Te Āheinga - The Opportunity This is a varied, fast-paced role where no two days are the same. You’ll provide high-level support to the Executive Director, while also working closely with the wider leadership team. From managing diaries and preparing reports, to coordinating meetings and supporting governance processes, you’ll play a big part in keeping the directorate running effectively. You’ll also be involved in reporting and compliance work supporting things like Council and ELT papers, LGOIMA responses, and planning processes such as the Annual Plan and LTP. In this role you will: Manage calendars, emails, travel, and day-to-day priorities Prepare reports, presentations, and Council/ELT papers Coordinate meetings, agendas, minutes, and follow-ups Support reporting requirements including KPIs, budgets, and planning cycles Assist with LGOIMA responses and legislative reporting Help coordinate complaints and correspondence Build strong working relationships across Council and with external stakeholders Look for ways to improve processes and keep things running smoothly He kōrero mōhou - About You You’re an experienced EA who is organised, proactive, and comfortable working in a busy environment with competing priorities. You know how to support senior leaders effectively anticipating what’s needed, keeping things on track, and handling sensitive information with care. You’re a strong communicator, great with people, and able to build trusted relationships across a wide range of stakeholders. You will bring: Experience supporting senior leaders in an EA or PA role Strong organisation and time management skills Confidence preparing reports and coordinating meetings The ability to manage multiple priorities and work independently A high level of discretion and professionalism Strong communication and relationship-building skills Good working knowledge of Microsoft Office and systems Ngā painga mōhou - What we Offer 5 weeks' annual leave after 2 years service Discounted health insurance work scheme + Eye test subsidy Retailer discounts + study assistance Employee Assistance Program (OCP) Quarterly values awards + Birthday vouchers + Social club Free flu vaccinations (annual) Ka Awatea Cultural Wānanga + NCC Kapa Haka Te Reo Māori language classes This is a permanent, full-time opportunity working 40 hours per week, Monday–Friday. You’ll be based in Napier CBD. The annual salary package for this role is $73,400 - $86, 200(including KiwiSaver), with the final offer dependent on your skills and experience. We will be interviewing applications as we receive them and may close the role when we have found the right person. He kōrero mō Te Kaunihera o Ahuriri - About NCC At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help! Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training. Before you join, you’ll need to complete pre-employment checks (including criminal background checks, with some roles requiring health screening and drug & alcohol testing). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most. Please visit Napier City Council Careers website to see full job description Job Description – EA to Executive Director Water Services

Responsibilities

This role involves providing high-level support to the Executive Director of Water Services by managing daily priorities, coordinating reporting, and ensuring smooth operations within a busy directorate. Key tasks include managing calendars, preparing reports and papers for Council/ELT, coordinating meetings, and supporting governance and compliance processes.