Executive Assistant to Founder/CEO at CAIS

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Apr, 26

Salary

145000.0

Posted On

26 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Logistics, Time Management, Judgment, Discretion, Emotional Intelligence, Organizational Skills, Prioritization, Communication Skills, Salesforce, Microsoft Office, Attention to Detail, Problem Solving, Event Planning, Confidentiality, Adaptability

Industry

Financial Services

Description

CAIS is the pioneer in democratizing access to and education about alternative investments for independent financial advisors, empowering them to engage and transact with leading asset managers on a massive scale through a wide variety of alternative investment products and technology solutions. CAIS provides financial advisors with a broad selection of alternative investment strategies, including hedge funds, private equity, private credit, real estate, digital assets, and structured notes. CAIS also delivers industry-leading technology, operational efficiency, and world-class client service throughout the pre-trade, trade, and post-trade experience. CAIS supports over 50,000 advisors who oversee more than $6 trillion in network assets. We are seeking a highly experienced Executive Assistant to support the Founder/CEO of CAIS in his dual role as both CEO of CAIS and Chairman of an external organization (Museum/Nonprofit), including associated board responsibilities. This is a mission-critical, highly visible role requiring exceptional judgment, discretion, and operational excellence. The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive. This role is predominantly Executive Assistant–focused, with limited personal assistant responsibilities, and demands a high degree of ownership, adaptability, and trust. This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment. Responsibilities: Executive & Board Support Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups Partner closely with senior leadership to ensure seamless execution of the CEO’s agenda, priorities, and external obligations Anticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise Travel & Events Logistics Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments Plan and manage logistics for internal and external events involving the CEO (i.e., board meetings, offsites, conferences, and CEO-hosted events), coordinating with internal teams and external partners to ensure flawless execution Administrative & Operational Excellence Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement Take detailed, accurate meeting notes and track follow-ups to completion Manage highly sensitive and confidential information with the utmost discretion and integrity Serve as a trusted gatekeeper and point of contact, representing the CEO with professionalism, confidence, and gravitas Maintain and curate executive relationship data and meeting intelligence within Salesforce, ensuring the CEO is consistently prepared for high-impact interactions Communications & External Coordination Partner closely with Communications and Marketing teams to support the CEO’s external-facing engagements, including scheduling, preparation materials, and logistics for press opportunities, speaking engagements, and media appearances Ensure alignment across communications, leadership, and external stakeholders for timely and effective execution Personal Assistant Support Provide personal assistance as needed, without detracting from core executive responsibilities Qualifications: Bachelor’s degree required Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn Exceptional organizational, prioritization, and execution skills High emotional intelligence, sound judgment, and excellent interpersonal skills Clear, concise written and verbal communication skills Structured, strategic thinker with the ability to break complex situations into actionable steps Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred) Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required Foundational knowledge of the finance industry and basic financial terminology strongly preferred CAIS is consistently recognized as a Best Place to Work, and our culture is at the heart of our success. We are committed to fostering an inclusive environment where employees can be their most authentic selves and feel inspired and supported to bring their voice forward to drive community, growth, and innovation. We are an equal opportunity employer, and do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. Learn more about our culture, benefits, and people at https://www.caisgroup.com/our-company/careers. CAIS’ compensation package includes a market competitive salary, a performance bonus, and exceptional benefits. If you are located in New York, New York, the base salary range for this role is $115,000 - $145,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. CAIS offers a comprehensive benefits package that includes generously subsidized healthcare with 100% employer paid dental and vision insurance, an employer matched retirement plan, wellness programs, and generous PTO and parental leave. Additionally, CAIS offers a flexible, hybrid in-office model; for most roles, we do require a minimum of 3 days in office per week. For more information on our benefits and career opportunities, please visit our website: https://www.caisgroup.com/our-company/careers.

Responsibilities

The Executive Assistant will manage the CEO's complex calendar and board-related commitments while ensuring seamless execution of the CEO's agenda. Responsibilities also include handling travel logistics and managing sensitive information with discretion.