Executive assistant to Founders (d/f/m) at Flexa GmbH

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

70000.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Communication, Microsoft Office Suite, Travel Coordination, Expense Reporting, Event Planning, Problem Solving, English Proficiency, German Proficiency, Time Management, Multitasking

Industry

Plastics Manufacturing

Description

Short Facts We, at Flexa, are revolutionizing the energy market advancing the energy transition by building Europe's largest, most performant virtual power plant. As we are growing fast, we are looking for a Executive Assistant to our Founders at Flexa, to enable our executives to operate at peak performance. You'll be the master coordinator, strategic problem-solver, and trusted confidant who thrives in a fast-paced, dynamic environment. This isn't your typical EA role—you'll have the opportunity to shape processes, drive efficiency, and contribute to Flexa's culture of innovation. Your Responsibilities Be the Time Guru: Own scheduling, calendar management, meeting coordination, and agenda prep for executives to ensure they’re always a step ahead. Help executives prioritize appointments Drive communications: Draft and edit communications, reports, and presentations on behalf of executives and Flexa. Be the Operational Champion: Handle travel arrangements, expense reports, and logistical planning with precision and efficiency. Use AI with creativity. Advocate Flexa's Culture: Plan team events, celebrations, and moments that bring the Flexa spirit to life. Problem Solver Extraordinaire: Tackle ad hoc challenges and bring creative solutions to the table. Your Profile Minimum of 2 years of experience in a similar role Strong organizational and time management skills with the ability to multitask and prioritize effectively - thus supporting founders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling tools. Excellent verbal and written communication skills in both English and German. High level of attention to detail, professionalism, confidentiality, and discretion. Ability to work independently and collaboratively in a fast-paced environment, with proactive attitude Your Benefits Competitive Compensation Package: Including salary, benefits and virtual share options Professional Development: Annual development budget of 3,000 € for coachings, trainings, books, etc. Health & Sport Subsidy: Company subsidised sports facilities membership Public Transportation Subsidy: Monthly subsidy to your public transport ticket Lunch/Dinner Allowance Vouchers: Allowance for meals on working days as digital meal vouchers Work Equipment: MacBook or Windows Laptop and ergonomic workplace Regular Team Events: Knowledge Sessions, Afterwork, Sports, Offsites, Halloween, Pride Month, etc. A Short Note from Your Future Lead Hello! I'm Fabian, Co-CEO at Flexa. My passion for the energy transition began early, during my first internship at a wind farm contractor when I was just 16. Watching those massive turbines rise from the ground was a moment of awe that still resonates with me. After starting a few of my own ventures and completing my studies in Finance, I transitioned into the consulting industry, where I eagerly immersed myself in energy projects. From that point on, I was hooked. Building Flexa is both a tremendous motivator and a significant responsibility for me. It’s an incredible opportunity to work on some of the most complex and critical challenges our society faces today, alongside a team of exceptionally talented individuals. I’m committed to fostering a work environment defined by autonomy and empowerment. I believe in giving you full ownership of your role and initiatives. Of course, I’m always here to collaborate, brainstorm ideas, tackle tough challenges together, or help clear any roadblocks. I genuinely enjoy being part of this process. Looking forward to connecting soon! Fabian Your Contact in our People Team About us Flexa, a Joint Venture between Enpal and Entrix, is chartered with delivering a Virtual Power Plant (VPP) delivering exceptional energy cost savings while supporting the transition to a 100% renewable electricity future. The combination of delivering complete residential energy systems at great cost with savvy market participation in several revenue streams sets us up to deliver real world customer savings while improving customer satisfaction enjoying the advantages of a fully electrified and energy producing home. Through a deep integration into the installed hardware and a direct connection to the customer interfaces, Flexa’s solution controls the energy assets (such as EV, heat pump, home storage and others) of the entire Enpal energy community with an exceptional level of accuracy, speed, transparency, and thus customer satisfaction. With intelligent real-time dispatching algorithms, Flexa maximizes Enpal customers’ usable flexibility and its returns on energy markets including costs, such as grid fees, asset degradation.

Responsibilities

The role involves managing calendars, scheduling, and communications for the founders to ensure peak operational performance. Additionally, the assistant handles logistics, travel, expense reports, and organizes team events to foster company culture.