Executive Assistant to Group Chief of Staff at M&G plc

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Email Management, Logistics Coordination, Travel Coordination, Documentation Preparation, Expense Management, Event Planning, Microsoft Office 365, Attention To Detail, Discretion, Integrity, Communication, Team Working, Interpersonal Skills, Relationship Building, Initiative

Industry

Financial Services

Description

Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions. Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions. Through telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent. We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role. Role summary Supporting the M&G Group Chief of Staff and the wider M&G Group CEO Office team. Expectation of Time in Office Whilst M&G operate a flexible, hybrid working policy, the expectation for the Group CEO Office and Chief of Staff is that the role holder will be required to work in the office in keeping with the Group Chief of Staff’s working pattern (typically 4 days per week in office). On occasion, the role holder may work from home whilst the Group Chief of Staff / Group CEO are on international travel / leave. The role holder will be required to work full time in the office, up to 5 days per week as required when supporting the Group CEO. The key elements of the role are: To provide efficient and organised support to the M&G Group CEO Chief of Staff. To provide support to the wider Group CEO Office team as required. To provide full cover when M&G Group CEO Executive Assistant is on leave. Job scope Provides highly skilled and organised daily management of diaries, actively and efficiently assessing priority and importance of appointments and using sound judgement in order to reschedule/reprioritise commitments. Proactively manages and maintains email accounts on a daily basis, including flagging any urgent emails that need to be addressed. Works collaboratively with colleagues and takes personal accountability for maintaining and enhancing controls, providing support to ensure improvement of the overall control environment, customer outcomes and a reduction in M&G’s operational risk. Collaborates with Group CEO Executive Assistant in the coordination of logistics for regular and ad-hoc Group Executive Committee meetings, Offsites and Socials as required. Coordinates and diarises large / other complex meetings at the request of Group CEO Chief of Staff and wider Group CEO Office team as required. Understands the detail of the functions/roles supported, enabling autonomous working and anticipation of where support may be needed. Ensures documentation is collated and distributed ahead of meetings as appropriate, ensuring attendees are well prepared. Manages Purchase Orders, Expenses and other finance related tasks when required for Group CEO Chief of Staff and Group CEO Office team. Plans and organises events, either internal or events with external colleagues. Coordinates and books complex travel, including preparation of travel itineraries where required. Provides high quality documentation as required (including but not limited to, PowerPoint presentations, Excel spreadsheets, reports, agendas & minutes). Provides other general administrative duties including but not limited to, assisting with onboarding of new joiners, proofreading and formatting documents to a high quality. Fosters and maintains strong relationships with fellow Executive Assistants, PAs and their Leadership teams across the M&G Group. Core competencies required Strong EA/PA experience. Background in Financial Services. Excellent knowledge of Microsoft Office 365 suite. Flexible, reliable and proactive. High level of attention to detail. Action orientated and able to keep a high momentum. Operates with the highest levels of discretion and integrity. Able to operate and maintains a positive attitude within a fast paced environment under pressure. Demonstrates a can-do approach to all tasks. Other knowledge and skills required Excellent communication and team working skills, comfortable working with executive management levels. Strong inter-personal skills, demonstrating a variety of influencing styles to enable effective completion of tasks both individually and within groups. Builds sustainable relationships with colleagues and key individuals in the business. Shows a desire to take the initiative, moving issues forward with clarity. What we offer: At M&G, we’re committed to helping you thrive and supporting your wellbeing, both at work and beyond. Our benefits are designed to help you balance your professional and personal life, while planning confidently for your future. Our UK benefits include: As a savings and Investments firm we are proud to offer a valuable pension scheme of 18%, with 13% made up of Employer Contributions and 5% Employee Contributions. We also offer Share Save and our Share Incentive Plan, together with access to financial wellbeing and support services - to help give you real confidence to put your money to work. Enjoy 38 days annual leave including bank holidays, with the opportunity to purchase up to 5 extra days and additional flexibility through our Time Off When You Need It policy – to balance your work and personal commitments. Our market leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity, adoption, surrogacy, and paternity leave - as supporting families is a core aspect of our inclusive culture. Health & Protection cover including Private Healthcare, Critical Illness cover and Life Assurance for you, with family options - for peace of mind. To explore more about life at M&G and our full benefits offering, visit Life at M&G We have a diverse workforce and an inclusive culture at M&G, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks. M&G is also proud to be a Disability Confident Leader, and we welcome applications from candidates with long-term health conditions, disabilities, or neuro-divergent conditions. If you need assistance or an alternative means of applying for a role due to a disability or additional need, please let us know by contacting us at: careers@mandg.com M&G is a leading international savings and investments business, managing money for around 4.6 million individual clients and more than 900 institutional clients in 38 offices worldwide. As at 31 December 2024, we had £345.9 billion of assets under management and administration. Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions. Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.

Responsibilities

The role involves providing efficient and organized daily management of diaries, proactively managing email accounts, and coordinating logistics for executive committee meetings and events. The assistant will also be responsible for producing high-quality documentation, managing expenses, and providing full cover for the Group CEO Executive Assistant when they are on leave.