Executive Assistant to Head Group Communications 100% (f/m/d) at Julius Baer International Limited

Zurich, Zurich, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

0.0

Posted On

09 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Event Planning, MS Office, English Proficiency, German Proficiency, Document Drafting, Expense Reporting, Stakeholder Management, Time Management, Problem Solving, Confidentiality, Project Coordination, Proofreading, Research

Industry

Banking

Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. Julius Baer is the leading Swiss private banking group with a focus on servicing and advising sophisticated private clients and is a premium brand in global wealth management. We are searching for an experienced, reliable and organized personality to support one of our senior Managers at board level. We offer working in an international and dynamic team on a portfolio of interesting and diverse topics with the potential to grow with your tasks. YOUR CHALLENGE Provide high-level administrative support to the Head of Group Communications, acting as first point of contact for internal stakeholders across all levels of the organization and external parties, including media Draft, proofread, and present high-quality documents, presentations, correspondence, briefings, and reports in German and English using advanced MS Office skills Manage complex calendars, coordinate meetings, global travel arrangements, and prepare expense reports with precision Organize internal and external meetings and events, including hybrid meetings, conferences, and team workshops, covering all logistical aspects Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports Proactively support preparing for meetings, with appropriate research and/or briefings Independently handle ad-hoc tasks, including small project coordination and HR-related administrative support YOUR PROFILE Discreet and trustworthy individual with absolute dedication to confidentiality Team-oriented and solution-focused with excellent problem-solving abilities Excellent written and verbal communication skills in English and German Strong time management skills and ability to multi-task and prioritize work Highly organised, proactive, and able to operate reliably under pressure with minimal supervision, with strong attention to detail Proficient user in MS Office applications, including Excel and PowerPoint Relevant higher educational and professional background We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site. Is this not quite what you are looking for? Set up a job alert by creating a candidate account here. The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo. Why join Julius Baer? At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners. Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes. For more information visit www.juliusbaer.com or contact us via the Contact Form. For recruiting agents, please see the additional information here.

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Responsibilities

Provide high-level administrative support to the Head of Group Communications, including managing complex calendars, travel, and global events. Act as the primary point of contact for internal stakeholders and external media while drafting high-quality documents and reports.