Executive Assistant to MD (12m FXTC) at Red Bull

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jan, 26

Salary

0.0

Posted On

24 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Strategic Planning, Budget Management, Event Planning, Team Leadership, Interpersonal Skills, Negotiation Skills, Administrative Management, Diversity and Inclusion, Project Management, Communication Skills, Resource Optimization, Process Improvement, Collaboration, Mentoring, Organizational Efficiency

Industry

Food and Beverage Services

Description

Company Description In 1987, Red Bull not only launched a completely new product, it also created and has led ever since a whole new category, Energy Drinks. Today Red Bull employs around 19,000 people in over 178 countries, selling over 12 billion cans last year. The World of Red Bull provides the forum for you to use your talent and passion, to develop & grow yourself and make an impact through our purpose of giving wings to people & ideas. As the Executive Assistant to the MD you will Act as a trusted advisor, collaborating with the MD on strategic projects, business planning, process roll out, and decision-making processes. In this role, you'll act as a trusted advisor, managing key projects, business planning, and decision-making processes while overseeing high-level administration and complex scheduling. You’ll lead and develop the administrative team, foster a positive office culture, and drive initiatives to improve organisational efficiency. Responsibilities also include coordinating national conferences, events, and special projects, ensuring alignment with strategic goals and budgets. A key focus will be advancing the company’s Diversity, Inclusion, and Cultural agenda by implementing strategies to create a more equitable and inclusive workplace. Success is defined by smooth operations, strong team performance, and the achievement of strategic company goals. Job Description STRATEGIC SUPPORT TO MANAGING DIRECTOR Act as a strategic partner to the Managing Director (MD), providing high-level administrative and operational support Manage the MD’s calendar, prioritise tasks, and prepare materials for meetings Draft and review reports, presentations, and confidential documents Oversee the MD’s budget, track expenses, and provide insights for decision making Lead the Business Planning process, ensuring the Australian Leadership Team achieves all key milestones. ADMINISTRATIVE MANAGEMENT Lead, mentor, and develop a high-performing administrative team, fostering a collaborative and productive work environment Set clear performance expectations, provide regular feedback, and support the professional growth of team members Oversee office operations, budgets, and resource optimization for efficiency Supervise the Office Coordinator and Administrative Assistant to ensure high service standards Streamline processes and implement best practices to improve administrative effectiveness MOVE FORWARD THE DIVERSITY, INCLUSION & CULTURAL AGENDA Develop and implement strategies to promote diversity, inclusion, and a sense of belonging Collaborate with HR and teams to drive D&I initiatives that enhance employee morale and engagement Monitor and report on D&I progress, ensuring alignment with company values and objectives Foster an inclusive culture through engagement activities and open communication Act as a liaison between diverse employee groups and senior leadership, ensuring their voices are heard and considered in decision-making processes CONFERENCING AND EVENTS Oversee event logistics, including seamless travel arrangements for the MD and guests Work with the MD to plan and deliver national conferences and events, managing logistics within budget Successfully manage and execute special projects in collaboration with the MD, achieving set standards and deadlines Coordinate schedules, agendas, and action items to ensure the Australian Leadership Team operates efficiently Streamline processes and implement best practices to boost the administrative team's productivity Qualifications Have had previous experience being a EA to MD or Chairperson of a multination al corporation The proven ability to expertly manage time and multiple competing priorities. Experience with Budget Management, Event Planning, Managing, and Coordinating Strong interpersonal skills to foster relationships with team members, executives, and partners Possess strong negotiation skills to collaborate with stakeholders, achieve consensus, and drive initiatives forward Additional Information You warrant that: You have read and understand the Privacy Statement and the Red Bull Australia Privacy Policy. You are qualified to work in Australia and understand that Red Bull Australia may require you to provide evidence of this to comply with its obligations under the Migration Act 1958 (Cth). All the information you have submitted to Red Bull Australia Pty Ltd (including via this application and any attachments) is true, accurate and complete. You understand that if any information you have provided is false or misleading we may reject your application, review any employment offer made to you and potentially dismiss you from any employment with Red Bull Australia Pty Ltd.

Responsibilities

The Executive Assistant will provide high-level administrative and operational support to the Managing Director, managing the MD's calendar and overseeing key projects. Additionally, the role involves leading the administrative team and advancing the company's Diversity, Inclusion, and Cultural agenda.