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Executive Assistant to MD at Duffy s Management Inc
Dubai, Dubai, United Arab Emirates -
Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar management, Communication, Organizational skills, Google Workspace, MS Office, Expense management, Documentation, Problem-solving, Confidentiality, Professionalism, Logistics coordination

Industry

Oil and Gas

Description
Aegis Group is looking for a detail-oriented and proactive Executive Assistant to support the Managing Director (MD). This role is pivotal in ensuring the smooth functioning of the MD’s office by managing schedules, communications, and critical administrative tasks. The Executive Assistant will coordinate with internal teams, external stakeholders, and service providers while maintaining strict confidentiality and a professional demeanor. Key Responsibilities: Manage the MD’s calendar, scheduling meetings and appointments efficiently. Handle correspondence and communications on behalf of the MD. Coordinate logistics for meetings, travel, and events. Maintain confidential files and records with discretion. Support administration such as expense management and documentation. Qualifications & Skills: Bachelor’s degree in Business Administration or related field preferred. 3-7 years experience as an Executive Assistant or similar role supporting senior executives. Strong communication and organizational skills. Proficiency with Google Workspace, MS Office, and digital communication tools. Ability to work independently and handle sensitive information responsibly. Personal Attributes: Professionalism and confidentiality. Strong attention to detail and problem-solving abilities. Adaptable and proactive approach to work. Work directly with the Managing Director of a fast-growing international group. Exposure to global business operations in shipping, trading, and investments. High-performance culture with opportunities for professional development. Dynamic, respectful, and growth-oriented workplace in Dubai.
Responsibilities
The Executive Assistant will manage the Managing Director's calendar, communications, and travel logistics while maintaining confidential records. They will also provide administrative support, including expense management and coordination with internal and external stakeholders.